Office Administrator Lawn & Landscape Company

OFFICE ADMINISTRATOR

Full-Time • Monday–Friday • 8:00 AM – 4:30 PM

$20–$24/hr (based on experience)

About Us
We are a long‑standing lawn and landscape company serving commercial, municipal, and residential clients. Our office is the communication hub for a fast-moving operation, especially during spring and fall. We are looking for a dependable, detail‑oriented Office Administrator who can keep things organized, accurate, and running smoothly.

About the Role
This position handles customer communication, phones, administrative tasks, invoicing support, and coordination with our operations team. Reliability and accuracy are critical — this role directly supports daily field operations.

Key Responsibilities
• Answer phones, handle customer inquiries, and route messages
• Process work orders, time entries, and basic scheduling updates
• Assist with invoicing, billing corrections, and payment posting
• Maintain digital records, files, and administrative checklists
• Communicate with crews and managers regarding job details
• Keep office tasks organized and completed on schedule
• Follow established procedures and workflows consistently
• Support the Operations Manager with documentation and admin tasks

Required Skills & Qualifications
• Strong written and verbal communication skills
• High attention to detail with consistent accuracy
• Reliable, punctual, and dependable attendance
• Ability to manage multiple tasks in a fast-paced environment
• Comfortable learning new software and using structured systems
• Proficient with computers, Google Workspace, and basic spreadsheets
• Prior office or customer service experience required

Preferred Skills
• Experience in field service industries (lawn care, landscaping, HVAC, construction, trades)
• Familiarity with scheduling/dispatching tools
• Basic understanding of invoicing or customer account processes

Work Environment & Schedule
• Full-time, Monday–Friday, 8:00 AM–4:30 PM
• Overtime opportunities during peak seasons
• Paid holidays, vacation, and available benefits (health, dental, vision, etc.)

Who Thrives Here
Someone who:
• Shows up consistently
• Keeps things organized even when volume spikes
• Follows checklists and workflows
• Communicates clearly and professionally
• Handles details carefully and accurately

If you are dependable, organized, and ready to support a growing operations team, we’d love to speak with you.