Office Administrator- NewCastle - Leading Industry Pay

Job Title: Office Administrator                                                        FLSA Status: Exempt  
Department: NMG Corporate Reports to: Director of Operations 

Position Summary: Provide clerical, accounting and administrative support to assist in maintaining the day-to-day aspects of NewCastle Management and Development Group. 

Role Qualifications: 

1. Must be a team player with initiative and organizational skills 

1. Must possess basic bookkeeping skills, focused on A/P and A/R management  

1. Must be able to work with a high degree of professionalism and discretion 

1. Must be able to multitask in a fast-paced environment, while providing excellent customer service 

 
Position Responsibilities: 

1. Coordinates office activities and operations to secure efficiency and compliance with company policies  

1. Manage the management company and development company accounts payable, general accounting, and billing  

1. Vendor management; processes vendor payments, ensuring timely payments; researches invoice discrepancies; resolves billing issues 

1. Coordinate with outsourced accounting group as needed on corporate and development books 

1. Maintains vendor files; Request W-9s; Prepare 1099s 

1. Provide basic financial reporting from QuickBooks and Realpage and invoice/payment processing system 

1. Supports HRIS administration and reporting if needed during implementation 

1. Provide Realpage platform support to site teams  

1. Review compliance reporting for our assets 

1. Manage annual schedule of governance reporting to lenders 

1. Ensure monthly financial and compliance reporting obligations to HUD, VH, Freddie MAC, etc are met including SEP and Green audit reporting 

1. Assists HR with onboarding new hires as needed 

1. Manage phone calls and correspondence (e-mail, letters, packages, etc.) 

1. Coordinates & facilitates onsite meetings and conference rooms, including technology; Coordinate team planning and recognition events 

1. Assists with system administration of office software platforms (Microsoft) 

1. Coordinates and maintains administrative records for equipment, phones, and databases 

1. Assists with event planning and implementation 

1. Maintains office filing and storage systems; manages company Dropbox account  

1. Ensures office equipment is properly maintained and serviced, liaison for IT troubleshooting 

1. Fixed asset management, including tagging new equipment, issuing equipment to new hires, and checking in returned equipment 

1. Assist in website auditing and change management; manage marketing collateral  

1. Monitors and maintains corporate office supplies 

1. Other duties as assigned 

 
Essential Skills and Experience 

1. High school diploma: BS/BA in office administration or relevant field is preferred 

1. Proven experience as an office administrator, office manager, assistant or relevant role 

1. Outstanding communication, organization and interpersonal abilities 

1. Familiarity with office management procedures and basic accounting principles 

1. Familiarity with payroll and benefits administration preferred 

1. Advanced knowledge of Microsoft Office Suite (Outlook, Excel, etc.) 

1. Strong initiative and a team player 

1. Possesses the ability to follow through on multiple projects and tasks 

1. Detail oriented, professional, and always adheres to confidentiality 

 
Benefits 

1. Paid PTO and holidays 

1. Medical/Vision/Dental/Short-Term Disability

Powered by JazzHR

OIvEa2eV3O