Office Admistrative Assistant

NOW HIRING: Office Assistant

PHOENIX/TEMPE, ARIZONA | May 2025

Menlo Group is a full-service commercial real estate brokerage headquartered in Tempe, Arizona. We specialize in buyer/tenant representation, seller/landlord representation, investment services, real estate consulting, and property management. We service the industrial, retail, childcare, and general, medical, and dental markets in the Phoenix Metropolitan area. We exist to support clients, advisors, and employees in their professional objectives through effective real estate strategies.

Job Summary: We are looking to hire an Office Assistant to join our expanding commercial real estate company. To succeed in this role, you must be professional on the phone and when greeting clients and guests, have organizational skills and be able to multitask. You must be comfortable with technology, able to figure things out quickly and demonstrate the ability to clear tasks quickly and efficiently. The right candidate will play an important role in setting a professional tone with our clients and other key stakeholders.

JOB DUTIES AND RESPONSIBILITIES:

We are looking for a reliable and self-motivated candidate who is comfortable working in a fast-paced environment. Core responsibilities will include:

• Align conduct with Menlo Group’s Core Values.
• Answer all incoming calls.
• Log sign calls and other inquiries, input them into CRM and follow up when needed.
• Greet clients, vendors, and other guests and direct them appropriately.
• Monitor supplies and create and place office supply orders as needed.
• Manage conference room calendars and schedule meetings.
• Order signs & banners for properties.
• Schedule photos for properties.
• Organize and assist with facilitating staff meetings.
• Provide needed support to Leadership Team including scheduling meetings, coordinating events, making travel arrangements, placing orders, doing research, etc.
• Schedule and create email blasts for properties.
• Assist in creating brochures for properties.
• Assist in creating tour books.
• Package and send out client gifts.
• Assist in planning quarterly team events and office events.
• Add properties to the MLS.
• Manage and update the intranet.
• Assist Director of Marketing and Office Manager as needed

EDUCATION/EXPERIENCE:

• Some college coursework or relevant certifications are preferred.
• Experience with Microsoft Office Programs or G Suite is required.
• Secretarial/Receptionist/Administrative Assistant experience is preferred but not required.

PHYSICAL REQUIREMENTS:

• Must be able to withstand a prolonged period of sitting at a desk.
• Must be able to lift up to 15 pounds at a time.