Office & Admin Special Intermediate - Admissions Specialist

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Complete Application Requirement — Please Read Before Applying
To be considered for this position, applicants must submit a complete application. Applications missing required documents will be marked incomplete and will not advance to review.

Your complete application must include:

• Current Resume (Required): Must list employment dates (month and year) for each position and indicate average hours worked per week.
• Cover Letter (Optional): Encouraged if you wish to highlight your interest and qualifications

Salary Range Clarification:

The correct salary range for the Office & Administrative Specialist, Intermediate - Admissions Specialist position is $21.12 - $28.01/ hour; $44,099 - $58,485/year. We encourage you to reach out to our office if you have any questions.

Job Description

The admissions specialist provides administrative and clerical support to the Admission and Student Affairs efforts at Dakota County Technical College. This position coordinates the admissions process and administers the flow and documentation of student records necessary in the admissions process. Duties include monitoring student acceptance, waitlist placement, or denial into programs of study.

The admissions specialist is responsible for the accurate management of the applicant and student modules within the Integrated Statewide Record System (ISRS). They will provide direction to other staff in relation to admissions, computer functions and student records. This role also maintains the critical link between Student Affairs, faculty, and staff, and works collaboratively with Inver Hills Community College.

Minimum Qualifications (Must be reflected on applications/resume)

Ability To:

• Answer questions politely via phone, email, and other written or electronic correspondence.

Skill in:

• Customer Service sufficient to (1) Schedule and confirm customers’ appointments in person, on the phone, and through email and other written or electronic correspondence; (2) Provide prompt, courteous, and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
• Word processing sufficient to use software to create, format, edit, print, and save a variety of documents, letters, memos, emails, etc.
• Data entry skills sufficient to create database records and update entries in a timely manner.
  

Preferred Qualification 

• Post-secondary degree.  
• Experience working in higher education setting.  
• Experience providing direct service to internal and external stakeholders in higher education.  
• Experience using Minnesota State databases such as the Integrated State Record System (ISRS), D2L and e-Services.  
• Experience with Connect - Customer Relation Management system.  
• Knowledge and understanding of data privacy laws (ex: FERPA).  
• Self-motivated/self-disciplined.  
• Ability to think critically.
  

Physical Demands

• Occasional moving of articles and objects (up to 25 lbs.).
• Maintain a stationary position or moving for a prolonged period of the day
• Use a keyboard and phone for extended periods of time which may include repetitive motion.
  

Work Shift (Hours / Days of work)

Monday - Friday; 7:30am - 4:00pm

Telework (Yes/No)

No

Internal Applicants:

All current Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub.  Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

External Applicants

Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

Contact:

If you have questions about this position or are in need of a reasonable accommodation during this search process, please contact Human Resources at [email protected] or at 651-423-8411.

If you experience any issues while submitting your application or creating an account please contact [email protected] for assistance.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to [email protected].

Equal Employment Opportunity Statement:
We are a proud equal opportunity and affirmative action employer, and we seek applicants with deep connections to the cultural communities to which our students belong. As an affirmative action employer, we actively seek and encourage applications from women, people of color, persons with disabilities, and individuals with protected veteran status.

About

Dakota County Technical College is focused on outstanding education for employment that emphasizes hands-on learning, serving students with a wide variety of diploma and degree programs. Many graduates enter the workforce right away, while others continue their education by transferring to four-year colleges or universities. DCTC is also a leader in noncredit and customized training, working with businesses to improve the skills of their employees. DCTC serves the local community by enhancing economic prosperity for students, their families, and regional businesses.

DCTC is aligned with Inver Hills Community College. Located nine miles apart, Inver Hills offers a broad range of liberal arts and professional programs that complement programs at DCTC. Both Dakota County Technical College and Inver Hills Community College are recognized as a Beyond the Yellow Ribbon employers offering support for veteran and military employees and students.

In accordance with the Clery Act, prospective employees may review the Annual Security and Fire Safety Reports for Inver Hills Community College and Dakota County Technical College at https://www.inverhills.edu/about/departments/security/security-reports/ and https://www.dctc.edu/support-services/campus-security/security-reports-clery-act/.

Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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