Office & Facilites Manager

Administrative Management

• Manage day-to-day office operations and coordinate administrative staff and reception functions.


• Maintain and enforce office procedures and policies.


• Manage office supplies, equipment, mail, shipping, and package distribution.


• Coordinate company-wide communications and announcements.

Human Resources Support

• Assist with employee onboarding and offboarding orientation and training.


• Support employee engagement activities and company events.

Financial Administration

• Reconcile office expenses and company credit cards.


• Assist with procurement documentation and support finance team as needed.

Purchasing & Vendor Management

• Order office and facility consumables; track deliveries.


• Coordinate vendor services and manage service agreements and contracts.


• Obtain quotes, compare pricing, and support procurement documentation.

Manufacturing & Compliance Support

• Support internal audits and regulatory inspections as needed.


• Assist with OSHA documentation, recordkeeping, and corrective action tracking.


• Conduct onsite safety training and support emergency preparedness documentation.

Facility Coordination

• Coordinate facility maintenance requests and manage office and common area upkeep.


• Schedule service providers and contractors; track facility-related expenses.


• Coordinate office moves and workstation setups.


• Manage access control, keys, and badges.

Executive & Leadership Support

• Prepare presentations and meeting materials for leadership.


• Take meeting minutes and track action items.


• Coordinate company events and support customer visits.

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field; or equivalent combination of education and experience.


• Minimum 3–5 years of progressive office management or administrative experience, preferably in a manufacturing, industrial, or facilities environment.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).


• Strong organizational, communication, and interpersonal skills.


• Demonstrated ability to manage multiple priorities in a fast-paced environment.


• Ability to read, write, and speak English.


• Strong organizational and time management skills with the ability to prioritize competing demands.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office and common business software applications.


• Ability to handle confidential information with discretion and professionalism.


• Detail-oriented with strong problem-solving skills.


• Basic understanding of HR processes, accounting principles, and safety compliance practices.


• Ability to build effective working relationships across all levels of the organization.

• Experience in a manufacturing or industrial environment.


• Familiarity with HRIS systems.


• Working knowledge of OSHA record keeping requirements and safety documentation.


• Experience with vendor management and procurement processes.


• Bilingual in English and Spanish.