Office & HR Admin (Maternity Leave Replacement)

About us:

Penlink is a global leader in digital intelligence solutions. Our advanced technologies simplify complex data, empowering public safety organizations to make informed decisions quickly and effectively. We believe in the power of data-driven intelligence to accelerate clarity in decision-making for global security, strategic operations, and the most critical missions. Headquartered in the US with offices worldwide.

About the Role

We are seeking a highly organized and proactive Office & HR Admin to join our team temporarily as a maternity leave replacement. The role is central to ensuring the smooth day-to-day operations of our office while providing essential support to the HR department and all company teams

Key Responsibilities

Office Management

• Oversee day-to-day office operations to ensure a professional, efficient, and welcoming environment.
• Manage office inventory, including supplies, kitchen stock, and equipment; coordinate procurement as needed.
• Supervise and coordinate the cleaning staff to maintain a high standard of cleanliness and order.
• Liaise with vendors, service providers, and building management to ensure seamless facility operations.
• Handle travel arrangements and logistics for employees, guests, or company events when required.

Administrative Support

• Provide administrative assistance and calendar management for senior management.
• Manage meeting room bookings, coordinate internal events, and support company-wide initiatives.
• Act as the primary point of contact for all general office inquiries and needs.
• Assist with onboarding processes for new employees
• Support employee welfare, including company events, HH, and wellness activities.

• High service orientation and a “can-do” attitude with excellent interpersonal skills.
• Fluent English (both written and spoken).
• Proficiency in Outlook and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a dynamic environment.
• Previous experience in office management or HR administration – an advantage.