Office & Operations Coordinator

Job Summary:

DT Professionals is seeking an Office & Operations Coordinator to join our team in our Moorpark, CA office. This role will ensure efficient office operations while providing administrative support across HR processes.

Responsibilities:

• Coordinate end-to-end travel arrangements and prepare comprehensive itineraries.
• Coordinate and schedule events, conferences, restaurant reservations, and other team arrangements.
• Address scheduling conflicts and travel changes with a high level of responsiveness.
• Ensure compliance with company travel policies and expense processes.
• Oversee daily office operations to maintain a well-functioning, organized, and welcoming environment.
• Manage office supplies, vendor relationships, and service contracts (e.g., facilities, cleaning, IT support).
• Serve as a first point of contact for employee HR-related questions, providing timely and accurate responses or routing inquiries as appropriate.
• Support onboarding and offboarding processes, including documentation and system updates.
• Maintain accurate employee records and ensure data integrity within HR systems.
• Assist with benefits administration and help employees navigate enrollment and general questions.
• Support payroll processes through data entry and coordination (as needed).
• Track and manage time-off records and other routine HR administrative processes.
• Partner with HR on internal communications and employee engagement initiatives.
• Support onboarding logistics, including workspace setup, equipment coordination, and office orientation.
• Maintain an organized visitor log, ensuring all guests are properly recorded, greeted, and directed in accordance with office procedures
• Coordinate office events, meetings, and employee engagement activities.
• Ensure compliance with health, safety, and workplace policies.

Minimum Qualifications:

•  2–4 years of experience in office administration, operations, or HR support.
• Experience coordinating travel, scheduling, and/or events in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, with a customer-service mindset.
• High level of discretion and ability to handle sensitive information.
• Proficiency with office tools (e.g., Google Workspace, Microsoft Office).
• Self-starter with strong attention to detail and problem-solving abilities.

Preferred Qualifications:

• Experience working with HRIS and applicant tracking systems (ATS)
• HR certification preferred
• Bachelor’s degree preferred