Office and Proposal Assistant

Paradigm Enterprises, Inc., a Babcock Power company, is a company whose mission is to build electrical substations and construct or repair electrical power lines while providing high quality, efficient service to our customers, and a safe, healthy work environment for our employees. We strive to give our customers the kind of service and quality product that we would want if we were that customer. Likewise, we want our employees to have the kind of job that we ourselves would appreciate. In a word, that’s our paradigm.

Why Paradigm?
This is your opportunity to join a high growth industry company where you will partner with our elite industry leaders to drive results and build out a successful power delivery business. This could be your career-defining move.

As we continue to grow in a high-demand industry, we are seeking to add a HR Manager to be a part of our team located in Overland Park, KS!

We are seeking a highly organized and detail-oriented Office Administrator and Proposal Coordinator to join our team. This role is essential in providing administrative support and managing the end-to-end proposal process to help secure new business opportunities. The ideal candidate will have excellent communication skills, strong multitasking abilities, and experience coordinating complex projects with tight deadlines.

·         Provide comprehensive administrative support including scheduling, correspondence, document management, and office coordination.

·         Coordinate the preparation, compilation, and submission of proposals and bids, ensuring compliance with client requirements and deadlines.

·         Collaborate with internal teams such as sales, marketing, legal, and finance to gather necessary content and approvals for proposals.

·         Maintain and update proposal templates, databases, and tracking systems.

·         Proofread and edit proposal documents for clarity, consistency, and professionalism.

·         Organize and facilitate meetings related to proposal development, capturing minutes and follow-up actions.

·         Work with the team to develop and manage a Paradigm Power Delivery specific marketing plan.

·         Support general office operations and ad hoc administrative tasks to ensure smooth workflow.

·         Manager day to day office functions.

·         Other responsibilities as delegated.

Requirements:

·         Proven experience in an administrative or proposal coordination role, preferably in power delivery, industrial construction.

·         Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously.

·         Excellent written and verbal communication skills.

·         Proficiency in MS Office Suite (Word, Excel, PowerPoint).

·         Detail-oriented with a commitment to accuracy and quality.

·         Ability to work independently and as part of a team.

·         Strong interpersonal skills to liaise effectively across departments and with external partners.

Preferred:

·         Experience with CRM and document management systems.

Our benefits cover you and your family on day one! In addition, we offer vacation pay, holiday pay, 401K match, wellness awards, and so much more!

Final offers may vary based on multiple factors, including education, depth and relevance of work experience, relevant licenses and certifications, and may vary from the amounts listed in the job posting.

The base pay range for this Sr. Administrative Assistant role is $60,000 to 65,000 annually.

• Health Care Plan (Medical, Dental & Vision)
• Wellness Programs and Awards
• Gym Reimbursement and Weight Loss Benefit
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Flexible Spending Accounts