Office and Purchasing Coordinator

Position Summary

The Office and Purchasing Coordinator is responsible for procuring materials, supplies, equipment, and services following cost, quality, and quantity specifications. This role coordinates and implements the purchasing and supply-related processes, ensuring process adherence. The Office and Purchasing Coordinator contributes, supports, implements, and communicates purchasing-related objectives and initiatives of the company.

Success measures include adherence to Centria policies, flawless execution of tasks, and meeting or exceeding personal qualitative and quantitative key performance indicator (KPI) metrics.

Duties and Responsibilities  

The below reflects the essential functions considered necessary for an Office and Purchasing Coordinator and shall not be construed as a detailed description of all work requirements inherent in the job or assigned by supervisory personnel. This job description is used as a guide only and not inclusive of all responsibilities and job duties.

Purchasing and Vendor Management 

• Manage purchasing process of office supplies, PPE, ABA Center and LSAA materials, and IT equipment by gaining appropriate approvals and following all purchasing guidelines.
  
  
  
  • Use manual system via Microsoft Excel to manage requests, approvals, purchase orders, and tracking of past orders, etc.
  
  
  • Identify risks and escalate contingency planning to ensure sufficient resource requirements demands such as quantity and quality to meet business needs and timelines.
  
  
  • Monitor, manage, and order supplies and IT equipment.
  
  
  • Work closely with other departments and leadership to resolve discrepancies.
  
  
  • Protect assets by supporting, communicating, monitoring, and enforcing internal controls and procedures.
  
  
  
  


• Work with vendors to purchase goods and services, assist leadership in developing new sources, and maintain strong rapport with vendor base.
  
  
  
  • Communicate with suppliers and contacts to achieve product availability within budget requirements.
  
  
  • Participate in the evaluation of vendor performance regularly.
  
  
  
  


• Perform cost analysis and seek out bulk pricing options to ensure Centria receives competitive pricing.

Record Management and Compliance

• Ensure department records are accurate and maintained and comply with federal, state, and local requirements.


• Collect, analyze, and distribute materials data relative to impacted departments as needed.


• Set up a manual tracking system for Capital expenditures allocated to each ABA Center or LSAA.  

Support facilities in various functions as needed. 

Required Qualifications, Skills, and Knowledge:

• Bachelor's Degree, or equivalent experience


• 1+ years of purchasing experience and/or facility experience preferred


• Previous experience negotiating and interacting with business partners and key stakeholders of all levels


• Basic computer skills


• Working knowledge of laptop/desktop PC


• Proficiency in Microsoft Suite (Word, Excel)


• Proficiency in G Suite (Gmail, Drive, Docs, Sheets)


• Experience with both manual and automated purchasing systems preferred


• Proficiency in PC software, especially spreadsheet programs such as Excel;


• Robust analysis, judgment, negotiation, and problem-solving skills;


• High attention to detail;


• Ability to organize, prioritize, and handle multiple tasks, adhere to established deadlines, and produce work that consistently meets or exceeds team benchmarks;


• Effective communication skills, both written and verbal, with internal and external stakeholders;


• Proven adaptability with a willingness to work both collaboratively and individually to achieve desired business outcomes;


• Demonstrated strong work ethic with attention to detail, accuracy, and quality;


• Established track record of generating error-free work.

Other Competency Requirements

An initial assessment of competency will be completed during the interview period and evaluated on an ongoing basis.  

• Ability to follow written instructions


• Ability to use computers and computer/software programs


• Able to communicate expressively and receptively

Compensation

$50,000-$60,000 plus bonus

Working Conditions

• Centria's office hours are Monday through Friday from 8:30 AM – 6:00 PM


• Additional time or occasional shift in schedule may be required to complete the above work or meet company objectives.

Physical Demands

While performing the duties of this job, physical requirements such as bending, reaching, lifting, pushing, or pulling up to 30 pounds may be required. This role will require sitting most of the day as well as walking and standing periodically. This role may require close visual acuity on computer screens or monitors and the ability to analyze data and figures on a screen.

 We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, Veteran status, or disability status. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position. Centria reserves the right to amend this job description at any time, with or without written notice.