Office and Showroom Coordinator

POSITION TITLE: Office and Showroom Coordinator

DEPARTMENT: Facilities

REPORTS TO: Facilities Manager

LOCATION: New York, NY

JOB TYPE: Full-Time, On-Site

POSITION SUMMARY: The Office and Showroom Coordinator will play a key role in ensuring the smooth daily operations of our New York office. This individual will be responsible for overseeing the showroom and assisting our corporate office facilities to ensure a clean, safe and operationally sound environment. You’ll support various office functions, take on ad hoc administrative tasks, and be the first point of contact for our Showroom and Facilities inquiries.

Facilities Responsibilities:

•  Conduct thorough walk-throughs of each floor twice a day, once in the morning and once in the afternoon


• Review Facilities Checklist ensuring office standards are met and note all items that need attention or repair. Follow up with the facilities manager to make sure all items are resolved.


• Manage facilities incidents and requests in the Fresh Service ticket system


• Be proactive in identifying and solving potential issues in the office


• Monitor and restock office and kitchen supplies


• Provide additional support as a member of the facilities team

Showroom Responsibilities

• Manage the showroom calendar and events


• Welcome accounts and office guests ensuring all interactions are handled with professionalism and care


• Ensure proper showroom event execution, including coordinating with outside vendors, coordinating with onsite staff, connecting with guests, and assisting in set-up and clean-up.


• Assist the sales team with market appointments and their needs for the day


• Monitor and maintain inventory of showroom supplies and market orders


• Ensure the showroom and lobby are always clean after each scheduled event and up to standard day to day


• Liaison with the visual team on showroom and lobby standards

ESSENTIAL SKILLS, EXPERIENCE, AND EDUCATION REQUIREMENTS:

·       Strong communication and interpersonal skills

·       Must take initiative and communicate office needs on a consistent basis

·       Have a sense of urgency regarding any office standards or facilities needsand

·       Excellent organizational skills and attention to detail

·       Proficiency in Microsoft Office (Outlook, Word, Excel)

·       Reliable, punctual, and eager to contribute to a team environment

BENEFITS:

·       $50.0 - $55.0 base salary (This range represents the low and high end of the anticipated base salary range for this NY-based position. The base salary will depend on numerous factors such as experience and qualifications for the role, experience level, skillset, and balancing internal equity relative to other A+O employees.)

·       401(k) with an employer match

·       Medical, dental, and vision

·       Generous employee discount

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, the job responsibilities may change at any time as necessitated by business demands.