Office Assistant

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140  immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

The Office Assistant plays an important role in ensuring that office operations are consistent and uninterrupted by overseeing in-office needs such as mail processing, file production, and supply management. Working alongside the Administrative Legal Assistant, the Office Assistant is responsible for printing and filing cases as prepared by legal team members, sorting and distributing mail received each day, and assisting with any other in-person requests as applicable. 

This is a full-time, non-exempt position that requires in-office presence at the Boston office each workday.

Responsibilities:

• Manage mail processing and file production processes:
  
  
  
  • Assemble, file, and ship cases sent by remote staff according to established protocols
  
  
  • Receive, organize, and digitally/physically distribute all incoming mail
  
  
  
  


• Assist in resolving vendor/office maintenance issues


• Act as main point of contact for in-office needs for remote staff, including but not limited to:
  
  
  
  • Planning periodic in-office events
  
  
  • Arranging courier deliveries
  
  
  • Fielding and responding to or redirecting questions regarding the physical office as appropriate
  
  
  
  


• Provide onboarding and offboarding support for in-office employees:
  
  
  
  • Provide tech equipment on day 1 in office, collect equipment in the office on employee’s last day
  
  
  • Complete Form I-9 for in-office new hires under direction of HR department
  
  
  • Follow asset management protocols, including coordinating with IT and Operations departments
  
  
  
  


• Other administrative duties as needed

Requirements:

• Bachelor's degree required; major in business, accounting, or a related field preferred


• At least 2 years of experience in an administrative or operations-focused role required


• Experience in business immigration preferred


• Ability to thrive in an entrepreneurial, start-up environment as a positive, proactive problem solver


• Strong ability to adapt to new technologies and platforms


• Excellent organization and time management skills


• Superb attention to detail


• Ability to work with multiple stakeholders to meet strict and competing deadlines


• Demonstrated ability to prioritize multiple projects


• Clear and effective communication skills, especially in a professional email setting

Interested applicants will be required to submit a resume, cover letter, and writing sample. Salary may vary based on experience and location.

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams.  We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.