Office Assistant

Description

New Hampshire Public Defender works diligently to provide quality representation to indigent defendants accused of crimes in all state courts. The office assistant provides reception services to the office, both via telephone and to in person visitors. 

Key Responsibilities

• Greet visitors to the office, ascertain the nature of their business and direct them accordingly.

• Answer phone and give general, non-legal information to callers; take complete messages or route call to appropriate individual.

• Handle incoming mail according to office practices. 

• Handle outgoing mail according to office practices. Conduct routine mail and court delivery.

• Maintain file materials. Locate and retrieve information from files upon request.

• Operate computer, printer, photocopier, fax machine, as well as other office machines that may be utilized.

• Maintain behavior and appearance appropriate to a professional environment.

• Maintain client confidentiality in course of duties.

• Assumes other responsibilities as may be required from time to time to ensure smooth operation of the office.

Requirements

 Educational and Experience

• High-school diploma or GED required.

• Associates degree from business college or business/paralegal certificate preferred.

• One year of administrative/office experience required; two years of related experience preferred.

Physical Requirements

Physical requirements include retrieving and distributing files, written documents, or office supplies weighing up to 25 pounds; retrieving and replacing objects from shelves up to eight feet high; sitting and keyboarding for extended periods of time.