Office Assistant

At AKS Engineering & Forestry, we’re dedicated to building better communities. We shape neighborhoods, create business spaces, and design infrastructure that enhances lives. As a locally owned firm with 30 years of experience, we partner with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.

We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend. Suppose you're eager to be part of a respected and dynamic organization that supports diverse construction and development projects. In that case, this is your chance to join a talented team where your contributions make a real impact.

What You'll Do

• Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
• Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
• Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
• Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
• Document Management: Organize and maintain project-related documents and communication records.
• Filing Systems: Maintain electronic filing systems and track deadlines.
• Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
• Project Coordination: Support project managers and coordinators, manage documentation, and facilitate communication.
• Backup Support: Serve as a backup to the Project Coordinator.
• Communication: Communicate with project teams and clients via various channels.
• Proposal Assistance: Help prepare and track client proposals and agreement letters.
• Documentation: Assist with written documentation and project correspondence.
• General Support: Perform additional administrative tasks as needed.

• You have 2+ year of experience in a professional office environment.
• You’re proficient with Microsoft Office and comfortable with basic technology.
• You’re highly organized, detail-oriented, and quick to take initiative.
• You’re a team player who can manage multiple tasks and stay positive under pressure.
• You communicate clearly and professionally with both teammates and clients.
• You have a valid driver’s license, can drive company vehicles, and are able to lift/move items over 40 lbs.

• Experience supporting professionals in engineering, architecture, or similar fields.
• Familiarity with ordering office supplies, managing common spaces, or event coordination.
• A knack for customer service or front desk coverage.
• Comfort making deliveries or interacting with vendors and service providers.

• Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose. 
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality. 
• Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities. 
• Benefits That Care: You’ll have access to health coverage that supports your total well-being—plus a 401(k) match, paid holidays, and more resources to help you thrive. 
• Weekly Team Lunches: Take a break and recharge with your teammates—we believe food brings people together. 
• Culture That Connects: We invest in experiences that build strong teams and strong communities. 
• A Place People Love to Work: We’ve been named one of the Top Workplaces in Oregon and Washington year after year—for good reason. 

Join us and be part of a team that values your contributions and invests in your future.