Office Assistant

Company : Flatrock Manor

Job Description - Office Assistant

Flatrock is seeking a highly organized and professional Office Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires a blend of clerical skills, customer experience, and a friendly demeanor to create a welcoming environment.

Duties and Responsibilities:

Welcome & greet visitors
Answer, screen, and forward incoming phone calls.  
Ensure the reception area is tidy and presentable.
Maintain & oversee Oakley office supplies and keep inventory of stock

Perform other clerical receptionist duties such as:

Filing
Photocopying
Faxing
Order and distribute Flatrock apparel for new hires and current employees
Complete finger printing for all scheduled appointments  
Assist with preparing for companywide meetings
Oversee spreadsheets for various projects
Use various software, including word processing, spreadsheets, databases, and presentation software
Prepare and format information for internal and external distribution
Assist the CSA team with any Oakley or companywide events and supplies
Maintain a positive, open, and supportive relationship with all management and staff
Work closely with HR assistants and Executive Assistant on any other task as assigned
Maintain and advocate for all Flatrock residents’ rights
Complete any additional tasks assigned by HR Director

Qualifications:

High School Diploma or GED
Must possess excellent organizational and time management skills
Must have reliable transportation
IdentoGO fingerprinting experience, preferred

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Office Assistant

Job Description - Office Assistant

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