Description:
Cooper Tacia General Contracting is seeking a proactive and detail-oriented Part-Time Office Assistant to provide organizational and administrative support to Marketing, HR, and Accounting. This role is designed to keep operations running smoothly by handling day-to-day coordination, logistics, and recordkeeping tasks. The Office Assistant will support a wide range of activities, from onboarding new employees and managing office supplies to assisting with company events.
Responsibilities:
· Inventory Management & Organization
o Maintain accurate records of marketing materials, merchandise/swag, and print assets.
o Track usage and replenish stock as needed.
· Ordering & Procurement
o Place and manage orders for marketing materials, print collateral, merchandise, and promotional items.
o Track shipments and ensure timely delivery.
· Database Management
o Update and maintain marketing and HR-related databases (contracts, vendor lists, distribution lists, etc.) across all Cooper Tacia entities.
o Ensure accuracy and consistency of records.
· Event Support
o Support company events by assisting with logistics, vendor coordination, and on-site organization to ensure smooth execution.
o Support event setup, coordination, and on-site needs.
· Onboarding Assistance (Marketing + HR Support)
o Add/remove employees from databases and distribution lists promptly.
o Prepare new hire welcome boxes, schedule headshots, and organize name badges.
o Introduce new employees to marketing processes (e.g., request submissions).
· Office Operations Support
o Oversee meeting room reservations and ensure proper setup (technology, Teams, displays).
o Help maintain a welcoming and organized office environment, including restocking refreshments as needed.
o Provide general administrative support as needed.
· Accounting Support
o Assist the Accounting team with routine administrative and recordkeeping tasks as assigned.
Requirements:
· 1–2 years of administrative, office support, or coordination experience (construction industry a plus).
· Strong organizational skills with excellent attention to detail.
· Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with databases a plus.
· Ability to manage multiple priorities and work independently.
· Clear written and verbal communication skills.
· Professional, reliable, and adaptable.
· High school diploma or equivalent required
Employment Type: Part Time
Salary: 20 – 22 an hour
Benefits:
· PTO/ Paid Holidays
· 401K W/ 3% Match
· Continued Education as needed.
We are an equal opportunity and drug-free workplace. Pre-employment drug screening required.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of responsibilities, duties and skills required. Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Salary :
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