Office Assistant

Job Summary
We are seeking a reliable and organized Office Assistant to support daily administrative and operational activities in our architecture firm. This role is ideal for an entry-level professional interested in the architecture, design, or construction industry. The Office Assistant will help ensure smooth office operations and provide administrative support to architects, designers, and project managers.

Key Responsibilities
Answer and direct phone calls, emails, and office inquiries professionally

Greet visitors and manage front-desk activities

Assist with scheduling meetings, appointments, and conference rooms

Organize and maintain digital and physical filing systems

Perform data entry and document management

Assist project teams with basic administrative tasks (printing, scanning, compiling documents)

Handle incoming and outgoing mail, deliveries, and office supplies

Maintain a clean, organized, and professional office environment

Support office events, meetings, and internal coordination

Perform other administrative duties as assigned

Required Qualifications
High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus)

Strong organizational and time-management skills

Basic computer proficiency (Microsoft Word, Excel, Outlook, Google Workspace)

Clear written and verbal communication skills

Ability to multitask and work in a fast-paced office environment

Professional demeanor and attention to detail

Preferred Qualifications
Previous office or administrative experience (internship or part-time acceptable)

Interest in architecture, design, or construction industry

Familiarity with office equipment (printers, scanners, copiers)

Basic understanding of project documentation is a plus (not required)

What We Offer
Entry-level opportunity in a professional architecture environment

On-the-job training and mentorship

Exposure to architectural projects and office operations

Supportive and collaborative team culture

Opportunity for growth within the firm

Work Environment
Office-based role within an architecture and design studio

Collaborative team setting with architects, designers, and administrative staff

About Us
Jensen/Ptaszynski Architects is proud of our years of successful and award-winning architectural practice in the San Francisco Bay Area. We strive to build solid, long-term relationships with our clients based on trust and understanding.

Our firm has more than thirty years of experience designing a broad range of building types. We have especially deep roots in custom residential architecture, with a breadth of experience in commercial, retail, industrial and multi-family housing. This background has led us to a practice which addresses each architectural design on a unique basis. Each project is evaluated and designed in terms of its own individual needs and opportunities. We manage this in a collaborative manner, playing to the strengths of each of our staff members, and with extensive dialog with our clients.