Office Assistant

Job Summary: The Office Assistant is a dynamic position requiring an energetic and organized professional. This role involves handling diverse office tasks independently, ensuring smooth operations, and contributing to the overall efficiency of the workplace. The successful candidate will be adept at multitasking, possess strong organizational skills, and enjoy providing essential support to a varied team.

Duties and Responsibilities:

• Answer Phones: Professionally manage incoming calls, directing them to the appropriate personnel.
• Payroll Processing: Accurately and timely process payroll for the organization.
• Policy Maintenance: Collaborate with HR to establish and maintain office policies as needed.
• Collections: Efficiently handle collections tasks, maintaining financial integrity.
• Visitor Support: Provide general assistance and support to office visitors.
• Time Management: Record and submit time for local employees or others as assigned.
• Onboarding Assistance: Assist HR in the onboarding process for new staff.
• Filing Systems: Ensure filing systems are well-maintained and current.
• Data Security: Safeguard the security, integrity, and confidentiality of office data.
• Office Supplies: Monitor and manage the inventory of office supplies.
• Additional Duties: Undertake any other tasks assigned to support overall office efficiency.

Essential Qualifications:

• Previous payroll processing experience.
• Ability to type 50 words per minute.
• Strong record-keeping skills.
• Highly proficient with Microsoft Office applications (Outlook, Excel, Word, etc.).
• Self-led with the flexibility to adapt to the dynamic needs of the business.
• Excellent professional communication skills.
• Good telephone etiquette.
• Authorized to work in the U.S.

Preferred Qualifications:

• Additional certifications or training in payroll and office management.
• Experience with specialized software related to office administration.
• Further education in business administration or related field.

Working Conditions:

• Standard office hours with occasional flexibility as needed.

Physical Requirements:

• Prolonged periods of sitting.
• Use of a computer.
• Occasional lifting of office supplies.

We are an equal opportunity employer prohibiting discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by law. This policy applies to all employment practices, including hiring, promotion, termination, compensation, and training. Hiring decisions are based solely on qualifications, merit, and business needs.