Office Assistant

Answer and route calls from clients, vendors, and field crews 

Greet visitors, subcontractors, and deliveries 

Handle incoming/outgoing mail, packages, and job -related documents 

Keep job files, contracts, and office records organized 

Manage the CEO’s calendar, meetings, and reminders 

Help schedule meetings, site visits, and occasional travel 

Assist with preparing documents, reports, and emails 

Track office and basic job -related supplies; place orders as needed 

Coordinate with vendors, subcontractors, and service providers 

Support HR and finance with onboarding paperwork, timesheets, and filing 

Assist project managers with admin tasks (documents, coordination, follow -ups) 

Help keep the office clean, organized, and running efficiently

High school diploma or equivalent required; associate degree preferred

Minimum 3–5 years of administrative, office assistant, or receptionist experience

Strong organizational and time -management skills

Excellent verbal and written communication skills (Spanish bi -lingual a plus)

Proficiency with Microsoft Office (Outlook, Word, Excel)

Professional demeanor with strong customer service orientation

Ability to multitask, prioritize, and work independently