Office Assistant

Summary: Supports daily preschool operations through administrative tasks, classroom assistance, and family communication. This role ensures a welcoming environment while upholding the school’s mission and IB framework.

Essential Duties & Responsibilities

Administrative Support

• Manage front office operations, phone/email communications, and customer service.


• Assist in processing student billing, payments, enrollment inquiries and enrollment records.

Operations & Inventory

• Manage snack and classroom supply orders, including receiving and stocking deliveries.


• Maintain organized inventory and school resource storage areas.

Classroom & Program Support

• Substitute in classrooms as needed to ensure proper student to teacher ratios.


• Reinforce IB philosophy and assist in program-wide IB implementation.


• Provide leadership support and event coordination in the Director's absence.

Team Collaboration

• Work professionally with staff and families with a solution-oriented attitude.


• Execute additional assigned duties to ensure school-wide success.


• Dependable, warm, and detail-oriented.


• A passion for child development and supporting the school’s mission and IB culture.

Qualifications & Requirements

• Education: High school diploma (required); ECE coursework (preferred).


• Experience: Previous childcare or office experience with strong multitasking skills.


• Technical: Proficient in basic computer programs; willing to learn Brightwheel/management systems.


• Physical: Ability to stand/walk for long periods and lift up to 25 pounds.