Office Assistant

Job Description

Please apply ONLY if you have the following qualifications:
- Proficiency in MS Office 

The position is Part-Time from Monday to Friday. HOURS - 9 AM - 3 PM (Not including 30 minute lunch)
Duties:

Job Description:
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proactive attitude. This position requires proficiency in office operations and the ability to maintain both manual and electronic filing systems.

Key Responsibilities:

• Monitor, input, and generate reports using the Therap system.


• Operate office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.


• Answer and direct telephone calls, take messages, and provide information as needed.


• Maintain and update filing, inventory, mailing, and database systems, both manually and electronically.


• Organize and maintain both hard copy and digital filing systems.


• Update the Community Calendar and staff schedules on a monthly basis.


• Communicate with customers, employees, and other stakeholders to answer questions, disseminate or explain information, process orders, and address complaints.


• Compile, copy, sort, and file records related to office activities, business transactions, and other operations.


• Manage calendars, schedule appointments, and ensure all arrangements are completed efficiently.


• Review files, records, and other documents to retrieve information for requests and inquiries.


• Prepare meeting agendas, attend meetings, and record and transcribe minutes.


• Troubleshoot issues with office equipment, including computer hardware and software.

Qualifications:

• Strong organizational and multitasking skills.


• Proficiency in computer systems and office software.


• Excellent written and verbal communication abilities.


• Detail-oriented and able to maintain confidentiality.


• Experience with the Therap system is a plus but not required.

Please e-mail your resume. You may call (404) 299-2661 for more information.