Office Assistant - Elevate Law

About the company:

We Are Working (WAW) is a full-service staffing company specializing in helping small to midsize businesses hire offshore talent, also known as virtual assistants (VA). Much of our competition are foreign-based companies that do little more than offer a very low hourly rate and connect a company with a VA and leave much of the ‘figuring it out’ up to the client. We Are Working is different in that we are more full service and we layer into the equation rock solid workflow and strong supervision of the VA. We are workflow experts and once we take over a task, all of the operational headaches associated with that task are handled by WAW from that point forward.

NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.

Job Summary:

We Are Working is seeking an Office Assistant to work with our client Elevate Law in the US Virgin Island. As an Office Assistant you will provide essential administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves a variety of tasks including, handling legal documents, protecting the confidentiality of our clients while supporting the attorney’s administrative needs. The ideal candidate will be the first point of contact for clients and must therefore have the ability to create a welcoming environment while remaining professional at all times.

Roles & Responsibilities:

• Precisely follows all instructions given via checklist, email, and orally.
  

• Maintains and protects client confidentiality; is discrete and does not talk about work with family and friends or anyone outside of the office.
  

• Is honest in all dealings with clients and attorneys, responsible and reliable.
  

• Has strong computer skills, especially with Microsoft Word and Acrobat
  

• Dealing with legal documents
  

• Prints documents
  

• Assembles documents in a binder
  

• Scan and shred documents
  

• Prepare files and documents for client meeting
  

• Prepare letters and envelopes for mailing
  

• Acts as a witness to clients signing documents
  

• Monitors stock of office supplies and orders more as needed
  

• Runs errands to county buildings, clerk offices and retail stores
  

• Performs other duties as assigned so the attorney can work more efficiently
  

• Keeps work area and office neat and tidy
  

Desired Skills & Experience:  

• Keen attention to detail
  

• Reliable and Responsible
  

• Punctual 
  

• Strong communication skills
  

• Ability to maintain confidentiality and handle sensitive information
  

• Excellent organizational skills
  

• Proficient in Microsoft Office and Arcobat
  

Job Details:

Type: Part-time

Schedule: 9:00AM - 5:00PM (Flex) 

NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.