Office Assistant - Purchasing Department

Job Title: Office Assistant – Purchasing Department
Location: 2015A Cattlemen Rd. Sarasota FL, 34232

Must Live In-State and Near Office. Not remote and No Relocation Offered.

Employment Type: Full-Time
Department: Purchasing
Reports To: Purchasing Manager

Company Overview:
At Design Works, we are dedicated to providing exceptional service and quality products across our locations. Our Purchasing Department plays a critical role in keeping operations running efficiently and we’re currently seeking a motivated, fast-paced Office Assistant to support this team.

Position Summary:
The Office Assistant will assist the Purchasing Department with administrative support, vendor communication, and order tracking. The ideal candidate must be able to work quickly and accurately, manage a high volume of emails, and be confident using Microsoft Outlook and learning new computer systems quickly. This position requires someone who is sharp, organized, and highly responsive.

Key Responsibilities:

• Review and respond to vendor emails quickly and professionally using Outlook
• Approve purchase orders and confirm order details with vendors promptly
• Enter and maintain accurate order notes and records in SAP Business One
• Follow up on open orders and update tracking or delivery information
• Assist with price checks, quote requests, and supplier follow-ups
• Maintain organized digital files and documentation for all purchasing activity
• Support the Purchasing Manager and department with other administrative tasks as needed

Qualifications:

• High school diploma or equivalent required
• Previous experience in purchasing, administrative support, or a fast-paced office role
• Proficient in Microsoft Outlook, Excel, and Word; experience with SAP Business One or similar ERP software strongly preferred
• Must be highly computer-literate and confident managing email workflows
• Fast and accurate data entry skills
• Strong organizational skills and the ability to multitask under pressure
• Clear communicator, both verbally and in writing
• A quick thinker with the ability to troubleshoot and resolve issues promptly

Why Join Us?

• Competitive hourly rate and benefits package
• Health, Dental, Vision, Life, 401k, and other benefits
• Paid Time Off and Holidays
• Opportunity to work with a dynamic and supportive team in the distribution industry
• Professional growth and development opportunities
• Exposure to SAP Business One and other leading data management technologies