Office Assistant-Accounts Payable And Receiveable

At Jim Hayes Inc., we’re more than just a place to buy and service vehicles — we’re a trusted partner in our community. For over 50 years, we’ve built our reputation on integrity, exceptional service, and a commitment to treating every customer like family. 

As our Office Assistant specializing in Accounts Payable & Receivable, you’ll keep our financial engine running smoothly. From ensuring vendors are paid on time to reconciling customer accounts, your accuracy and organization will directly support our sales, service, and parts teams — and help us deliver the seamless experience our customers expect.

 What You'll Do:

• Process vendor invoices, match them to purchase orders, and prepare payments.

• Post customer payments, reconcile accounts, and follow up on outstanding balances.

• Maintain accurate records in our dealership management system.

• Reconcile daily cash and bank deposits.

• Support the office team with filing, data entry, and administrative tasks.

• Communicate professionally with vendors, customers, and internal departments.

 What You'll Bring:

• 1–3 years of experience in accounts payable/receivable, preferably in an automotive or retail environment.

• Strong attention to detail and accuracy in data entry.

• Excellent organizational skills and the ability to manage multiple priorities.

• A positive, team-oriented attitude and strong communication skills.