Office Coordinator

Description

The office coordinator responds to, or redirects, routine to complex inquiries from external or internal sources about the organization, its activities, or processes so callers/visitors are answered promptly and accurately. Must have an outstanding personality and understand the value of exceptional customer service.

Duties and Responsibilities: 

• Greeting guests and visitors, ensuring a positive first impression; Receive and direct visitors
• Answer and route calls from the main 1-800 number professionally and efficiently
• Open and set up new customer accounts as needed
• Schedule and manage bookings for conference rooms
• Assist with various special projects and administrative tasks as assigned
• Complete office purchases and ensure office supplies are maintained 
• Handle some Accounts Receivable and Accounts Payable
• Develop and maintain filing system
• Produce and distribute memos, letters, faxes, and forms
• Handle all incoming and outgoing mail, postage, shipments, and deliveries
• Assist and set up special events, meetings, and lunches
• General Clerical duties such as answering phones, copying, filling, etc
• Other duties, as assigned

Requirements

Education and Experience Required:

• HS Diploma or GED Equivalent from an accredited institution
• Knowledge and experience with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently safely & efficiently and to follow safety policies & procedures

Preferred Education, Experience, and Skills:

• Effective written and verbal communication skills 
• Strong organizational skills
• Prior experience in an administrative or front desk role is a plus
• High level of accuracy and attention to detail

Physical Requirements: Qualified candidates must be able to perform the following physical job requirements, with or without reasonable accommodation:

• Must be able to lift up to 25 pounds for 1+ hours per day 
• Must be able to sit for 7+ hours per day
• Must be able to walk for 1+ hours per day