Salary :
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Overview
We’re looking for a full-time Office Coordinator to join our creative agency. This role directly supports our operations across a broad range of administrative functions and reports directly to the Director of Finance. Your work will involve scheduling, data entry, inventory and vendor management, and providing friendly customer service to internal teammates and external contacts to ensure the daily work of the agency runs smoothly. It is a unique and challenging position that provides learning opportunities and exposure to several functional roles, which allows for a diverse career development path. You’re a great candidate for this role if you’re friendly and approachable, a natural problem solver, and tenacious in tackling a to-do list.
A little bit about Modicum
Modicum is a proudly independent digital creative agency delivering design, animation, and content solutions across our clients’ branding, events, and marketing needs. For over two decades, we’ve immersed ourselves in the challenges of our clients and nurtured tight-knit creative partnerships that put mission, process, and performance over egos and politics. Our creative first and client-centric approach has earned us the trust to build multi-year partnerships with industry-leading global brands. As an independent agency, we have the freedom to shed bureaucracy and dive head-first into the work. At Modicum, we’ve built a diverse, selfless roster, and we believe in letting our team work how they work best—flexible, hybrid scheduling, direct access to clients, and a focus on nurturing rather than pigeonholing talent. We build genuine relationships with each other, give everyone a voice, and embrace work-life balance with predictable hours and PTO that’s actually O. Modicum celebrates diversity and is committed to an inclusive employee experience for all. We are an Equal Opportunity Employer and strongly encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We firmly believe the more inclusive we are, the better our team and work will be. To learn more, visit modicum.agency or check us out on Behance at behance.net/modicum
Duties + Responsibilities:
- Office Support
- Liaise with building/property management for office needs.
- Manage deliveries and receipt of packages and mail.
- Coordinate with in-office vendors (i.e. cleaning company)
- Admin Support
- Manage office access for employees and guests (via Kastle Presence platform)
- Assist with record keeping of directories, calendars, and general office information (agency level, not executive/individual support)
- Assist with managing travel plans for on-site teams
- HR Support
- Support HR onboarding/offboarding by sharing office protocols and company policies for new employees and contractors
- Assist with Day 1 onboarding task completion for new hires and contractors
- Ensure that all employees complete required annual trainings
- Assist with scheduling interviews
- IT Support
- Provision and de-provision company-owned devices
- Maintain and update IT device and license inventories
- Install updates on meeting room/shared backup machines
- Order and manage inventory of IT accessories and supplies
- Assist in quarterly security reviews
- Event Support
- Assist in planning company events, both in office and at external venues, including venue research, catering quotes, booking, menu planning, and swag
Qualifications
- 1-3 years experience working full-time in a professional office, preferably in a customer service role
- Familiarity with calendar management and office management practices
- Strong customer service skills with a focus on creating positive interactions
- Proficiency in data entry and computer literacy, including knowledge of common software applications
- A highly organized nature and ability to adapt to agency-wide organizational systems
- Minimum of 2 days in office per week
Nice if you also have
- Experience working in a small professional office (<100 people)
- Experience working with creative teams or content developers
- IT troubleshooting/tinkering skills (macOS, networks, productivity hacks, etc)
- Strong spreadsheet skills (Excel or Google Sheets)
- Familiarity with Google Workspace, ClickUp, Lever (or similar ATS), Rippling (HRIS)
Pay + Perks
Pay: $62,000 to $70,000 USD per year
You’ll get the things you need, plus the balance you want:
*Health, Dental, Vision, and FSA
*401K and pre-tax commuter benefits
*Unlimited PTO
*Summer Fridays
*Long-term disability and life insurance
*Home office setup stipend
*Free Calm membership
*Computer buyback program
*Perks at Work discount program
Research shows that while men apply for jobs when they meet an average of 60% of the criteria, women and other underrepresented groups tend to only apply when they check every box. So, if you think you have what it takes but don't necessarily meet every single point listed, please apply - you could be exactly who we are looking for!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law.
Pursuant to the New York City Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.
We here at Modicum will always respect pronouns and identities when addressing candidates who feel comfortable sharing theirs.
Modicum celebrates diversity and is committed to an inclusive employee experience for all. We strongly encourage women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We firmly believe the more inclusive we are, the better our team and work will be.
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