Office Coordinator

Welcome to Dean Builds, your trusted partner in commercial and industrial construction. We specialize in Construction Management, General Contracting, and Design-Build services. With our extensive experience, we have built strong relationships with locally and nationally recognized customers.  We are currently looking to add team members who are driven, passionate, and committed to excellence. 

Position Description:

The Office Coordinator plays a key role in supporting company leadership and ensuring smooth day-to-day operations within the office. This position combines administrative support, facilities coordination, and basic IT/equipment procurement responsibilities. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, construction-focused environment.

Key Responsibilities:

• Provide administrative support to executives, project managers, and human resources.  


• Assist in creating reports, formatting documents, developing presentations, and composing professional correspondence.


• Assist in obtaining state and local licenses for Dean Builds to acquire work in selected states. Tracking expiration dates to spearhead renewals. Provide information to leadership on CEC required for license renewals.


• Work with accounting to obtain local business license and occupational tax withholding numbers.

• Ensure the office environment is clean, organized, and well-stocked with supplies.


• Maintain vendor contact lists, collecting quotes, and preparing comparative summaries for review.


• Coordinate with cleaning crews, landscapers, maintenance vendors, and building management to ensure property is well maintained.


• Oversee kitchen and breakroom supplies; maintain cleanliness and functionality of communal areas. Prepare coffee, run dishwasher, and wipe down countertops.


• Manage mail, deliveries, and shipping logistics.

• Order and track office supplies, computer equipment, phones, and related accessories for current staff and new hires.


• Coordinate with IT provider to support new hire setups; obtaining quotes on hardware, software, and licensure in a timely manner.


• Coordinate copier maintenance with the vendor, assist employees with troubleshooting issues, and ensure the copier's email directory is kept up to date.


• Set up alarm codes and key fobs for new hires.


• Other duties as assigned.

Qualifications:

• 2+ years of experience in an office administration, facilities coordination, or similar support role.


• Previous experience in the construction industry is a plus.


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).


• Strong organizational and multitasking abilities.


• Comfortable handling both clerical tasks and hands-on coordination responsibilities.


• Excellent communication and problem-solving skills.

• Reliable and self-directed with a “can-do” attitude.


• Professional, approachable, and able to represent the company well with clients and vendors.


• Familiarity with light IT support or vendor coordination for tech purchases.

Physical Requirements: 

Employees must be able to function well with regard to the following:

Occasionally lifting up to 50 lbs., routinely lifting 20 lbs.

Climbing, balancing, stooping, kneeling, crouching, crawling, bending, twisting, pushing, pulling, seeing and reading and reaching to perform everyday job tasks. 

Note: Job descriptions may change from time to time due to specific work requirements.

The Company does not provide immigration or work visa sponsorship.