Office Coordinator

Position Information:

With integrity and impeccable attention to detail, the Office Coordinator is responsible for maintaining the building operation and aiding management as needed while exercising administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.

Position Responsibilities:

• Maintain front desk operations. 
• Assist Human Resources and Recruiting, including onboarding and orientation scheduling.  
• Coordinate and assist in event day dispatching and/or operations. 
• Oversee monthly event calendars. 
• Maintain adequate inventory levels of office and event supplies with diverse suppliers. 
• Perform administrative duties including typing, filing, copying, and answering phones.
• Maintain building maintenance and supplies.
• Work in concert with all departments. 
• Maintain full knowledge and understanding of company culture and department rules and regulations, policies, and procedures.
• Coordinate and communicate with managers to ensure smooth operation to meet business requirements.
• Maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures.
• Participate in administrative staff meetings; attends other meetings with business partners.
• Perform other duties as assigned.

Education:

• High school diploma, or the equivalent preferred. 
• Minimum of 2 years of customer service experience

Qualifications:

• Proficient in Microsoft Office.
• Ability to maintain confidentiality of sensitive information.
• Work cooperatively with others.
• Excellent oral and written communication skills. 
• Able to read, write, and comprehend instructions and information in English.
• Ability to use personal computer and hand-held applications. 
• An ability to work flexible shifts/hours, including days, evenings, weekends, and holidays, at varying locations.
• Must be able to multitask in a fast pace and high-volume environment. 
• Attention to detail. 
• Must present a professional, friendly image and appearance.
• Must have reliable transportation and excellent attendance.

Physical Demands:

• Finger and hand dexterity. 
• Requires the ability to distinguish letters, numbers and symbols.
• Noise levels are distracting or uncomfortable.
• Ability to stand for long periods of time.
• Ability to work outdoors in varying weather conditions including extremes of hot or cold in addition to wet environments.
• Job requires the following motions: climbing, stooping, bending, twisting, pushing, pulling, squatting, repetitive lifting; up to 25 pounds, stretching, sitting, walking on uneven ground and stairs.