Office Coordinator

Aspire Communications is seeking a friendly and organized Office Coordinator to join our rapidly growing team. This role is an in-office position and serves as the first impression to visitors, callers, and employees. The Office Coordinator will be responsible for managing the day-to-day functions of our office on the East Coast, assisting employees with office-related needs, and ensuring a smooth, well-stocked, and welcoming environment.

Primary Responsibilities and Essential Functions

• Collaborate with HR and hiring managers to pre-screen job applicants, conduct initial interviews, and gather relevant candidate information.
• Help HR manager facilitate the onboarding process for new employees, ensuring they receive necessary training, complete paperwork, and have a smooth transition into the company.
• Help HR and field team with time card corrections and approvals as well as expense reports
• Assist in onboarding new subcontractors
• Act as the primary point of contact for East Coast calls and all incoming office calls.
• Route HR-related issues to the appropriate personnel, such at the HR Manager
• Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation as needed.
• Maintain an organized inventory of office supplies, order replacements when needed, and ensure a well-stocked and efficient office environment.
• Oversee and manage credit card receipt collection and transactions for East Coast expenses.
• Schedule internal meetings, including preparation of agendas and minutes.
• Other duties within reason that are not specified

This role is perfect for someone who is proactive, personable, and enjoys helping others while keeping an office running smoothly.

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed