Office Coordinator

Lead your office team to success! Our organization is looking for an organized, outgoing self starter to join our growing team. In this position, the office coordinator will assist with a variety of clerical and administrative duties. These tasks include greeting clients/caregivers, answering phones, managing email, mail correspondence and calendars. The coordinator will also manage scheduling, maintain physical and electronic files, inventory/ordering office supplies. As the first point of contact, the office coordinator needs to maintain a professional appearance and a warm and sincere demeanor at all times, via telephone and in-person.

Ask us about out sign on bonus!!

Enjoy Our Job Benefits:

• Health Insurance


• Dental Insurance


• Vision Insurance


• Paid Time Off


• Pay on Demand

Office Coordinator Duties and Responsibilities

• Answer all calls warmly and professionally.


• Filing.


• Meet and greets for new clients/Caregivers.


• Respond to emails


• Manage mail correspondence


• Greet clients,  caregivers, and visitors


• Help maintain office calendar


• Perform data entry and filing tasks.


• Manage inventory of office supplies


• Ensure all communication is sent in a timely manner according to policy


• Answer and screen incoming phone calls in a pleasant, courteous manner


• Input client leads into home care software, and create and send client welcome packets and prospect information


• Input caregiver information into home care software


• Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation


• Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible


• Perform other clerical tasks as needed and assigned 


• Assist with interview process

Office Coordinator Requirements and Qualifications

• Must have experienced in the home care industry.


• Must have home care scheduling experience. 


• High school diploma or GED certificate


• Associate degree or bachelor's degree preferred, but not required.


• Administrative or clerical experience required.


• Experience with Clear Care/Wellsky software a plus


• Computer proficiency


• Organizational and time management skills


• Attention to detail.


• Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills


• Calm and professional appearance

Why Work for Senior Helpers?

• Great Place to Work® Certified—91% of our employees say Senior Helpers is a great place to work. We understand that our employees are with us to keep our business running and moving forward.


• Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging


• Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony

About Senior Helpers:

Since 2002, Senior Helpers® has been the nation's premier provider of in-home senior care, with locations all across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families and our employees.

We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local news.