Office Coordinator

Job Description:  
Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision.  

The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. 

This position is based in our Huntersville, NC office. 

Responsibilities:                

• Manage visitor access and office entry for both Huntersville and Denver locations.  
• Maintain office security protocols and coordinate with building management as needed. 
• Answer, screen, and route incoming phone calls.
• Accept/sign for deliveries; distribute incoming mail and packages.   
• Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses.
• Oversee maintenance of kitchen appliances and coordinate with vendors and external providers.
• Ensure office is presentable; clean, organized, and welcoming.
• Serve as liaison with building management for maintenance and facilities-related issues. 
• Arrange travel and accommodation for executive team members and candidates.
• Support planning and coordination of onsite meetings, team lunches, and occasional events.
• Provide executive support including food orders, expense handling, and event planning.
• Perform general administrative and executive support.
• Assist with onboarding tasks.
• Support special HR projects on an as-needed basis. 

Skills & Experience:    

• High School or GED required. 
• Previous experience in office coordination, facilities, or administrative support preferred.  
• Strong critical thinking and problem-solving skills. 
• Self-motivated with ability to work independently and manage multiple priorities. 
• Excellent verbal and written communication skills  
• Friendly, approachable, and customer-focused demeanor.  
• Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. 
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).        

• Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off.