Office Coordinator

About Us

Dana F. Cole & Company, LLP is a leading Certified Public Accounting firm providing tax, estate and financial planning, auditing, and business consulting services. Our success is built on strong client relationships and a commitment to quality. We believe our greatest asset is our people, and we foster a collaborative, growth-oriented environment.
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Position Overview
We’re seeking an Office Coordinator to be the welcoming face of our firm and a key member of our administrative team. This role goes beyond traditional reception duties. You’ll help keep our operations running smoothly by managing client communications, supporting digital workflows, and ensuring an exceptional client experience.
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What You’ll Do
•    Serve as the first point of contact for clients: answer calls and greet visitors with professionalism and warmth.
•    Coordinate administrative tasks across multiple offices, ensuring accuracy and efficiency.
•    Prepare, format, and proofread client correspondence and documents.
•    Manage digital document workflows and assist with electronic filing systems.
•    Support team projects and provide general administrative assistance as needed.
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What We’re Looking For
•    Experience: 2+ years in a professional office environment, preferably in an administrative or reception role.
•    Tech Skills: Proficient in Microsoft Word and Excel; comfortable with digital document management.
•    Detail-Oriented: Accuracy and attention to detail are essential.
•    Organized & Reliable: Strong time management skills and ability to prioritize tasks.
•    Calm Under Pressure: Ability to stay focused and meet deadlines in a fast-paced environment.
•    Communication: Excellent interpersonal and written communication skills.
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Why Join Us?
•    Competitive salary and benefits, including medical and disability insurance, 401(k), and Section 125 plan.
•    A supportive team environment that values collaboration and professional growth.
•    Opportunities to work on diverse projects and learn from industry experts.