Office Coordinator

Aspire General Insurance Company and its affiliated general agent, Aspire General Insurance Services, are on a mission to deliver affordable specialty auto coverage to drivers without compromising outstanding service.

Our company values can best be described with ABLE: to always do the right thing, be yourself, learn and evolve, and execute. Join our team where every individual takes pride in driving their role for shared success. 

 
JOB SUMMARY:
The Office Coordinator is responsible for supporting the day-to-day operations of the office by ensuring a well-organized, fully stocked, and efficient workplace. This on-site role partners closely with employees and IT support to maintain office functionality, coordinate events, and support new hire onboarding. The Office Coordinator plays a key role in creating a welcoming, productive, and well-supported work environment.
Job Responsibilities
1. Monitor office inventory and ensure adequate stock of office supplies, snacks, and other materials.
2. Place supply orders as needed and manage office supplies and services.
3. Maintain organization and cleanliness of common areas and shared office spaces.
4. Plan and coordinate office events including team lunches, celebrations, and company gatherings.
5. Book venues, catering, and other services required for office events.
6. Provide basic IT and technical support, including troubleshooting common hardware and software issues.
7. Assist employees with technical issues and escalate more complex problems when necessary.
8. Set up workstations for new hires, including computers, peripherals, and office equipment.
9. Configure required software, systems, and tools for new employees.
10. Create, manage, and maintain user accounts and access as part of onboarding and offboarding processes.

Qualifications

· Prior experience in an office coordinator, office manager, administrative, or similar role preferred.

· Comfortable providing basic IT support and troubleshooting common technical issues.

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to work independently and proactively in a fast-paced environment.

· Strong time management skills with the ability to handle multiple priorities.

· Customer-service mindset with a focus on employee support and office efficiency

Benefits: Medical, Dental, Vision, PTO, 401k, Company Observed Holidays

Individuals seeking employment at Aspire General Insurance Services LLC are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation in accordance with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Compensation may vary based on several factors, including candidate's individual skills, relevant work experience, location, etc.