Office Coordinator

Position:                               Office Coordinator

Department:                      8AM Administration

Employment Status:     Full-Time, Exempt (3 Month Temporary Assignment)

Office Location:                Scottsdale, AZ

Summary

The Office Coordinator manages and ensures the smooth day to day operations of 8AM Golf. This position supports the staff of 8AM Golf.

Job Specific Responsibilities and Duties:

• Open the office before employees arrive, ensuring the office is stocked and organized


• Monitor office supplies and place new orders as needed


• Perform administrative tasks including photocopying, filing, printing, etc. 


• Answer and screen telephone calls and emails and direct to relevant staff


• Coordinate catering for office staff, meetings, events


• Greet visitors and direct to the appropriate department


• Prepare outgoing mail and distribute incoming deliveries/mail


• Book meeting rooms & set up conference calls for staff


• Run errands for staff members, as needed


• Organize holiday parties and team celebrations


• Manage communication with landlord and work to set up handymen for office if needed 


• Assist Chief Operating Officer and Chief Business Development Officer with calendars and travel arrangements

Qualifications:

• Three to five years related experience


• Must have international and national travel planning experience


• High level of proficiency with Word, Excel, and PowerPoint.


• Excellent oral and written communication skills.


• Detail-oriented with strong organizational and time-management skills.


• Ability to multi-task and manage numerous projects simultaneously and effectively.


• Good listener with ability to determine best method, work sequence, and scheduling, in order to achieve objectives in a sometimes fast-paced work environment.

The job description outlined above is considered a core list of job duties/requirements.  This document should not be considered a complete or comprehensive list.  The incumbent assigned to this position is required to perform the duties listed above.  The incumbent is also expected to adapt to changes and/or additions as needed.  Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries.  Emigrant Savings Bank and its Subsidiaries retain and reserve any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. Emigrant Savings Bank and its subsidiaries and affiliates are Equal Opportunity and Affirmative Action employers.