Office Coordinator

Gupta Media was founded over 25 years ago on the idea that advertising could create huge leverage in our clients' businesses. Our early work was focused on the entertainment industry, specifically live events (Boston Calling, among others) and recorded music (Sony Music, Universal Music & Disney are all clients). We have dramatically grown our work with big brands (Amazon, Fender) and sports brands (Cleveland Cavaliers, Washington Commanders, Florida Panthers). We have a global client base with a growing local roster across B2B and B2C brands for campaign, content, and branding assignments.

Gupta Media is seeking an Office Coordinator for our new Boston Headquarters. This role is all about creating a welcoming and organized environment — you'll be the first face our clients, partners, and staff see when they walk through our doors.

We're seeking someone who thrives in a fast-paced, energetic office and takes pride in keeping things running smoothly.

• Meet and greet staff, clients, partners, and visitors


• Manage visitor coordination, including adding guests to the building log and providing directions when needed


• Handle incoming calls — screening, forwarding, and sharing messages as appropriate


• Manage all incoming mail and packages (USPS, FedEx, UPS, and couriers)


• Support the delivery and stocking of supplies in the Cafe and staff support areas


• Ensure conference rooms in the reception area and office are prepared for use, and help maintain clean and organized spaces throughout the reception, café, common areas, and pantries


• Assist with planning, coordinating, and setting up internal and client-facing events, including meetings, presentations, and office gatherings


• Provide support as needed to our executive administrator and management team


• Coordinate office facilities and maintenance requests


• Take on additional responsibilities as assigned

REQUIRED SKILLS

• Work efficiently and independently with a high level of professionalism


• Coordinate effectively with partners, the agency, clients, and vendors


• Maintain strong attention to detail


• Prioritize and manage multiple tasks simultaneously


• Communicate clearly and effectively, both verbally and in writing


• Demonstrate an understanding of the industry and its standards


• Bring a self-starter mindset, internal motivation, and a passion for startup culture

Work Environment
Gupta Media is an office-first organization.

Compensation
At Gupta Media, base salary is one component of our total compensation and benefits package. For this role, the anticipated base salary range is $50,000 - $55,000, depending on relevant experience, skills, and qualifications. This role is eligible to participate in our annual bonus plan, which is based on the company's performance.

We offer a competitive benefits package including health, dental, vision, and pet insurance; Flexible and Dependent Care Savings Accounts; a 401(k) with up to 5% Safe Harbor contributions; paid time off; paid family leave; commuting and wellness stipends; and opportunities for professional development and career growth.

Candidates must be authorized to work in the US for at least 3 years.