Office Coordinator

Job Description

DPR Construction is seeking a self-motivated, organized, and personable Office Coordinator with 5+ years of successful experience within an administrative/support function in a fast-paced or high-volume environment to oversee the day-to-day functions of our Santa Clara office. You pride yourself on anticipating the needs of our offices, employees, and visitors, strive to make people feel welcome. You’ll make it your personal mission to ensure a best-in-class employee experience by taking care of our people and the space in which we work. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following: 

Duties and Responsibilities 

• Oversee all office support positions, providing coaching and mentorship to support professional growth. Coordinate and share office responsibilities to promote effective teamwork and smooth daily operations.
• Administer mobility device services and providing device support for Bay Area employees.
• Act as the point of contact for facilitating essential internal communications
  • Monthly Birthday/Anniversary Calendars
  • Overall Office Communication; Fire Drills, special events, general office notices
• Invoice Workflow: Code invoices for office-related services 
• Oversee and coordinate vendor maintenance for office equipment (i.e. Beverage machine, coffee machine, printers, etc.)
• Maintain office safety programs, emergency plans, and compliance with local EHS team
• Track and manage office budgets, expenses, and financial reporting
• Serve as the office liaison for the purchasing card program by answering P-Card and expense reporting questions
• Partner with the People Practices Advisor on an as needed basis to support day-of-logistics for in-person training initiatives, employee onboarding, or People Practice events.
• Resolve or escalate calendar conflicts as needed 
• Plan and manage office events and internal celebrations - including Town Halls, holiday parties, community initiatives/charitable work events, wine bars, happy hours, family picnics, and vendor gatherings—by coordinating with facilities, caterers, and vendors, as well as handling decor and supply orders.
• Lead strategic space planning initiatives including optimizing office layout, managing desk assignments, and evolving workspace design to support business needs, improve functionality, and enhance the overall employee experience
• Ensure ongoing compliance with WELL certification standards, including coordinating initiatives, tracking requirements, and supporting a healthy, sustainable workplace environment

Qualifications and Skills:

• 5+ years of experience as an Office Coordinator, Manager, or Administrator
• Proven experience coordinating small and large events
• Strong verbal and written communication with excellent interpersonal skills
• Comfortable working independently and collaborating with cross-functional teams
• Effective working with senior-level leadership
• Proactive problem-solver who anticipates issues and resolves complex challenges creatively
• Flexible team player with strong multitasking skills and attention to detail
• High level of discretion and confidentiality
• Strong customer service mindset with a reliable and punctual work ethic
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
• Familiarity with Bluebeam and CMiC preferred
• Self-starter who takes ownership of responsibilities with a “can-do” attitude
• In-office, public-facing role requiring daily onsite presence and occasional late hours for events

Physical Requirements 

• Prolonged periods sitting at a desk and working on a computer
• Able to be on your feet for extended periods of time
• Must be able to lift up to 20lbs

Anticipated starting pay range:

Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs

for skilled craft and labor or experienced professionals and recent graduates.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.