Office Coordinator

Job Details

• Job Type: Part-Time (15–25 hours per week)
• Location: 111 Franklin Street, Alexandria, VA. This position requires an in-office presence four days per week.
• Compensation: $25.00 – $35.00 per hour, commensurate with experience.
• Reporting Structure: This position reports to the Director of Human Resources.

Position Summary

The Office Coordinator is responsible for the administrative oversight and daily operational efficiency of our headquarters office. The primary focus of this position is the maintenance of a seamless and professional workplace environment. While the role is centered on office management, the incumbent will provide secondary support to the Human Resources department for specific administrative tasks and departmental operations as needed.

 Responsibilities

• Coordinating meeting logistics and welcoming visitors to the office.
• Managing internal calendar for conference room scheduling and event preparations.
• Identification of facility maintenance needs and the coordination of external vendors or contractors.
• Processing and distribution of all incoming and outgoing mail and deliveries.
• Maintenance of office, kitchen, and cleaning supply inventories, including the routine procurement of stock through established vendors.
• Assistance with the preparation of internal documentation and specialized projects as assigned.

 Requirements 

• High School Diploma 
• Prior experience in office operations, administrative support, or human resources.
• Proficiency in professional written and verbal communication.
• Reliability in the execution of daily operational routines with initiative and  high attention to detail.
• US Citizenship and the successful completion of a background check.
• Previous experience or coursework in Human Resources (preferred)
• Technical competency in Google Workspace (preferred)