Office Coordinator

Position Summary

The Office Coordinator is responsible for ensuring that all store transactions are processed accurately, timely, and in accordance with Company and Manufacturer policies and procedures. 

Core Responsibilities

• Ensure timely and accurate posting of all store transactions.
• Manage and safeguard the store’s assets and ensure that internal controls are in place.
• Manage day-to-day accounting operations of the dealership to ensure all transactions are recorded in compliance with company accounting processes and policies.
• Manage and train office staff
• Month End Close – ensure books closed accurately and timely 
• Payroll  – submit bi-weekly pay calculations to payroll department
• Review, reconcile, and post any adjustments to schedules or statements as necessary, providing documentation to department managers or general managers.
• Prepare  reconciliations as assigned by controller.
• Physical Inventory.

Minimum Qualifications

• CDK Global experience preferred.
• Previous automotive experience preferred.
• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

Knowledge, Skills, and Abilities

• Ability to communicate with office staff, department managers, and dealership personnel in a professional manner.
• Ability to meet and exceed individual objectives as defined by Management.
• Thoroughness, accuracy, and timeliness in completing core responsibilities.
• Ability to work with high performing personnel.
• Ability to set priorities and work independently.
• Strong attention to detail, sense of urgency, and ability to produce high-quality work while under deadline pressure.
• Excellent written and verbal communication skills.
• Must work effectively with internal and external teams, communicating and participating in a constructive manner.
• Experience handling high volume of paperwork for multiple internal and external customers.
• Ability to adhere to schedules and deadlines as defined by Management.
• Strong mathematical/analytical skills.
• Strong Microsoft Office skills.
• Consistently demonstrates the behaviors of servant leadership while prioritizing team member needs, acting as a trusted advisor, and fostering a culture of respect and empowerment.

Physical Requirements

• The physical demands of the job include the use of hands and fingers, reaching, bending, sitting, lifting, climbing, stooping, kneeling, crouching, and driving.
• The employee must regularly lift and/or move up to 25 lbs.
• Specific vision abilities required by this job include close vision and distance vision.
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.
• While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.