Office Coordinator

Position Summary

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administration, facilities coordination, visitor services, and vendor relationships while ensuring a professional, efficient, and welcoming workplace environment.

The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities independently while partnering with employees, corporate departments, and external service providers.

Key Responsibilities

• Coordinate the daily administrative operations of the Cincinnati office.


• Serve as the primary liaison with building management, property management, and office service vendors.


• Manage incoming mail and distribute or route correspondence to appropriate internal teams.


• Coordinate office access, visitor registration, and badge management to ensure a positive visitor experience.


• Schedule and manage office resources, including parking accommodations and shared facilities.


• Maintain office supplies, breakroom inventory, and coordinate replenishment with approved vendors.


• Assist with facilities-related requests, maintenance issues, repairs, and office improvement projects.


• Coordinate document shredding, records management, and other office support services.


• Support office safety initiatives, emergency preparedness activities, and building communications.


• Assist with invoice processing, lease administration, and other administrative or financial support activities as assigned.


• Build strong working relationships with internal stakeholders and external business partners to ensure smooth office operations.


• Maintain accurate administrative records and documentation.


• Support special projects, company initiatives, meetings, and events as needed.


• Perform other duties and responsibilities as assigned to support business operations.

Qualifications

• 2+ years of experience in office administration, office coordination, facilities support, or a related administrative role.


• Excellent organizational skills with the ability to prioritize multiple responsibilities.


• Strong verbal and written communication skills.


• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.


• Ability to work independently while collaborating effectively with cross-functional teams.


• Strong customer service mindset with a professional and positive approach.


• High attention to detail and strong problem-solving skills.


• Ability to maintain confidentiality and exercise sound judgment.

What You'll Bring

• A proactive, service-oriented attitude.


• Strong organizational and time management skills.


• Flexibility to adapt in a fast-paced, evolving environment.


• The ability to anticipate needs and take initiative.


• A commitment to creating an organized, efficient, and welcoming workplace.

Work Location

This position is based on-site in our Cincinnati, Ohio office.  

Hourly pay range $18 - $25

#LI-GP1