Office Coordinator (Chinese Speaker)

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology.

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy, vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. 

Job Scope:

We are seeking a highly organized and proactive Office Coordinator to join our team. As an Office Coordinator, you will play a crucial role in ensuring the efficient and smooth operation of our office environment. Your responsibilities will include providing comprehensive administrative support, managing food services, overseeing office supplies, coordinating office events, and maintaining effective communication with internal and external stakeholders.

The ideal candidate will be detail-oriented, proficient in office administration tasks, and possesses excellent communication skills in both English and Mandarin Chinese.

The schedule is Monday through Friday from 8:30 AM - 5:30 PM with a 30 minute lunch, lunch is provided. 

This role will pay $21 per hour. This role requires valid US work authorization status and is not eligible for sponsorship. 

Responsibilities:

• Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance


• Manage incoming and outgoing mail and packages, including USPS and other deliveries


• Conduct internal transportation services between company buildings


• Efficiently track and manage office supplies to ensure availability and timely restocking


• Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures


• Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks


• Coordinate travel arrangements, including booking hotels, flights, and car rentals


• Manage company dormitories (if applicable)


• Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations


• Provide timly support to colleagues and undertake ad hoc tasks based on business needs


• Perform other duties as assigned

Responsibilities for Food Services:

• Develop weekly lunch menus that cater to various dietary preferences and requirements


• Monitor and manage lunch orders, ensuring timely placement with vendors and arranging for pickup when necessary


• Oversee lunch distribution, ensuring timly and securely delivery to employees


• Manage daily snack bar and cafeteria supplies, ensuring consistent availability


• Process invoices related to lunches, snacks, consumables and maintain data records 

Qualifications:

• Associate’s degree or high school diploma with 2+ years’ work experience as an office administrator or assistant


• Proficient in MS office and MS Excel


• Working knowledge of office administration responsibilities, systems and procedures


• Strong multitasking and prioritization skills


• Ability to work independently and demonstrate a proactive, can-do attitude


• Excellent communication skills in both English and Mandarin


• Ability to lift boxes weighing up to 20lbs


• Willingness to work during abnormal hours (night time, weekends) as per special business needs

#LI-EB1

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GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.