Office Coordinator - Church Drop-In Childcare

General Overview

Peachtree Road United Methodist Church (PRUMC) Drop-In Ministry is a Parents’ Morning Out ministry sponsored by Children’s Ministries of PRUMC and serves members and the community (approximately 800 families). Drop-In offers care to children ages four months to six years throughout the year. 

The Office Coordinator for Drop In handles a variety of roles, including, but not limited to, office administration, weekly programming, and classroom support. This role will also include knowledge of basic office administration duties and assisting the Director of Drop-In with general tasks. 

Responsibilities

· Manage scheduling website and mobile app. Update reservations to ProCare daily.

· Register and import new families to ProCare.

· Assist with onboarding and training new staff in the classroom. 

· Contact ProCare to resolve system issues and concerns.

· Ensure children are registered, scheduled, and billed through the ProCare system. 

· Receive, record, issue receipts, and deposit payments from Drop In families.

· Print out the daily class list for each classroom the day before.

· Enter attendance sign-in/sign-out on ProCare Desktop as well as maintain ratios in classrooms.

· Create a Voxer group chat each morning for staff to communicate effectively throughout the day.

· Communicate with parents throughout the day Via Outlook Mail, ProCare Engage, Office Phone, and in person.

· Ensure daily Christian activities are included in each classroom, including prayer before lunch and/or snacks, weekly religious artwork, and music. 

· Manage Drop-off (AM) and Pick-up (PM) in the Lobby, engaging with parents as well as children. 

· Create, print, distribute, monitor, and collect classroom cleaning checklists.

· Inspect classrooms each afternoon to ensure cleanliness before permitting staff to clock out.  

· Maintain enrollment for Clean Plate Club and act as a caregiver as needed. 

· Assist teachers if a child is sick or has an accident and the Director is unavailable. 

· Cover Duties for the Director upon absence, including Fridays, September through May.

Requirements

· High School degree or equivalent.

· At least one year of office coordination, including billing.

· Prefer at least one year of experience in a childcare setting.

· Able to communicate professionally and effectively in person, over the phone, and via email. 

· Physically able to lift up to 50 pounds and be active (including squatting, bending over, and walking while carrying a child) with children.

· Current CPR and First Aid Certifications are a plus; however, we can provide that training.

Position Structure
The Office Coordinator is a part-time position with regular hours from 8:30 am to 2:00 pm Monday-Friday (8:30 am-2:30 pm on Wednesdays for staff meetings) and will report to the Director of Drop In.