Office Coordinator - Corporate Office

Job Summary:

The Office Coordinator will be responsible for assisting in all assigned responsibilities and projects. The functions of the position serve as valuable support for the organization, function and safety of the corporate office

Responsibilities and Duties:

• Responsible for the coordination of all building related items, such as identifying maintenance issues, scheduling repairs, maintaining keys/fobs, overall awareness of needs and security for the corporate office


• Corporate credit card maintenance and monthly expense reporting


• Pull All monthly corporate credit card holders reports and email to appropriate staff


• Responsible for the Utility Set Up for new property acquisitions; manage Leave on agreements; train property staff on utility logs; 


• Property Insurance: Maintain all property policies and renewals. Organization and file in Google folders; update policy dates and information in Appfolio; and maintain the Master List


• Digital Google organization needs: Organize and maintain the company and corporate drives


• Maintain “Reports” email and send out reports as needed to owners/staff/lenders


• Prepare and send Quarterly and Year End lender reports 


• LLC renewal, upkeep and maintenance for all owners


• Prepare and send Quarterly Reserve submissions to lenders for required properties


• Provide backup to the Front Desk on phones, walkins, deliveries, etc.


• Provide backup Front Desk, in their absence, with weekly Monday owner reporting
  


• All other duties as assigned
  
  

Required Skills/Abilities:

• Detail oriented


• Proficiency in Google Documents (Word) Google Sheets (Excel) and Google Email / Platform


• Excellent computer skills


• Excellent organizational skills


• Excellent communication and interpersonal skills


• Strong customer services skills
  
  

Education and Experience:

At least two years of office related experience required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer

Equal Opportunity Employer Statement

Winfield Property Management is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees are respected, valued, and have the opportunity to contribute to the company's success. We do not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.