Office Coordinator NCPS - Hialeah (Full Time, Days)

Minimum Job Requirements

• 2-4 years Administrative Assistant or Secretarial experience
• Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and Outlook)

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Executive level administrative support preferred.
• Knowledge of accounting skills.
• Ability to organize and interpret data for decision making.
• Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines/timeframes.
• Independent and strong problem solving skills.
• Ability to communicate verbally and in writing.
• Ability to work independently and flexibly with minimal supervision.
• Able to adapt and react calmly under stressful conditions.
• Able to maintain confidentiality of sensitive information.
• Able to prioritize and handle multiple concurrent tasks.
• Attention to detail.
• Represents the department/function in a professional, courteous, and efficient manner.
   

Job Summary

Ensures efficient operation and delivery of goals for all NCPS practices. Performs administrative duties
and supports the NCPS Leaders and team members. 

Job Specific Duties

• Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements. 
• Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes. 
• Coordinates and follows-up on all initiatives and projects as assigned. 
• Maintains and updates various databases, mailing lists, and directories of employees. 
• Resolves administrative problems by analyzing information; identifying and communicating solutions. 
• Verifies and submits orders for purchasing requests, IT requests, etc. 
• Coordinate material and schedules to meet production deadlines and budget goals. 
• Participates in projects and meetings, coordinating schedules, meetings and teams. Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates.
• Updates and maintains policies, guidelines, and documents within Policy Tech systems. Ensures documents are up to date and in compliance. 
• Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame. 
• Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.