Office Coordinator( Waltham, MA)

Job Description

DPR Construction is seeking an office coordinator with at least 2+ years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following:

• Greeting visitors and guests – direct to appropriate person/meeting room.
• Phones - answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
• Mail – open, date stamp, sort, and distribute. If time critical, email recipient.
• Incoming Packages - Receive incoming packages (UPS, Fed Ex, USPS, Amazon, and Couriers) and notify recipients.
• Outgoing Packages - Prepare outgoing packages as needed including inter-office mail. Request delivery verification from shipping vendor and maintain shipping log.
• Coding Invoices - Code Fed Ex account summary for region (in CMIC) and other invoices as requested.
• Assist with conference room reservations.
• Assist with conference room set-up for meetings and events. Direct catering vendors to appropriate room for set-up.
• Assist with daily lunch orders as needed.
• Provide administrative support for marketing, accounting, insurance group.
• Straighten and keep office appearance neat and orderly.
• Conduct weekly inventory of office and kitchen. Keep supplies, printers, food and beverages fully stocked.
• Create communications and presentations related to office administration activities. (Calendars, Office Presentations, BU-wide emails)
• Liaison with facilities manager and janitorial service; promptly report any maintenance issues.
• Position hours are 8:00 am to 4:30 pm, with half hour lunch break. Workdays are Monday through Friday.

Qualifications

We are looking for a reliable, detail-oriented team player with the ability to manage tasks, produce quality work and consistently meet deadlines. The successful candidate will possess:

• Excellent listening skills and strong communication skills.
• Ability to identify and resolve issues.
• Professionalism and pleasant demeanor.
• Proficient computer skills.
• 2+ years of administrative work.
• A strong work ethic and a "can-do" attitude about DPR.
• This position is salaried.
• #LI-DF1

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.