Office Human Resources Assistant

About U

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story: https://www.hdrinc.com/our-story

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Office Human Resources Assistant, we'll count on you to:

Provide administrative recruitment support to Human Resources as needed, including record-keeping, file maintenance and Taleo entry.
Schedule meetings and interviews as requested by the Area HR Leader and/or Recruiter.
Serve as backup and perform employee orientation and verify I-9 documentation as needed.
Fulfill duties of front desk admin assistant when necessary and daily coverage for breaks/lunch including, answering and directing telephone calls, delivering messages, greeting employees and visitors, and distributing incoming faxes and mail.
Create and maintain vendor list and other miscellaneous spreadsheets to track supplies.
Maintain conference room scheduling for meetings/luncheons through Outlook calendar. Rearrange meetings, when necessary, with permission.
Order food requested for meetings the day before after verifying with organizer the food is still needed. Setup food, coffee, water, and soda for all meetings. Make sure all conference rooms are cleaned after each meeting and ready for the next meeting. Assist in arranging conference room furniture and returning it to the original layout.
Backup for all outgoing UPS, Golden State Overnight (GSO), Fed-Ex and regular mail. For same day pick-ups and deliveries use a local courier service (Executive Express). Maintain records to track overnight packages and charge numbers for two years.
Place orders for flowers, new hire items, recruitment supplies, review, order and stock office supplies etc. Verify the order with the delivery person once it arrives.
Review the administrative calendar daily and complete the tasks assigned.
Make sure an office or workstation is ready for new hires.
Provide other miscellaneous tasks/projects as needed.
Facilities Final cleanup of all kitchens and common areas prior to leaving daily.
Load/unload dishwasher daily and run Monday, Wednesday, and Friday mornings for both floors.
Run dishwasher cleaner last week of every month on both floors.
Safety Assist Office Safety Coordinator with admin duties.
As Needed Assist with announcement board updates (Safety, Employee of the Month, etc.).

Send new hire announcements, promotions and births.
Assist with research for supplies, food, venues, reference material, etc.
Immediately notify staff when packages are delivered.
Pickup of food, office supplies, sodas and misc. for meetings.
Perform photocopying, scanning, and printing assignments, including copying, assembling proposals, specifications, reports and qualification packages.
Run errands using personal vehicle. Will be reimbursed for mileage.
Research pricing for miscellaneous office supplies requested.
Complete word processing as needed, including letters, memos, reports and labels.
Perform other administrative tasks/projects as assigned by supervisor and/or multiple levels of professional staff.
An attitude and commitment to being an active participant of our employee-owned culture is a must
Qualifications

Required Qualifications High School Diploma or equivalent
Software knowledge required: Outlook, Word, PowerPoint and Excel
Flexible, dependable, multi-tasks and ability to prioritize tasks.
Attention to detail and quality.
Excellent communication and interpersonal skills.
Ability to work under pressure in a team environment with strong attention to detail and ability to work independently.
Ability to work in other So Cal offices if needed.
Preferred Qualifications 1 year of experience in an office environment

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.