Office Management Specialist

As the Office Management Specialist, you will serve as decision support lead for SVP, Head of CSLB-V CEA. You will coordinate LT meeting agendas and capture and track action items. Additionally, you will provide similar ad hoc support for other meetings convened by other CSLB-V CEA LT members. You will sit onsite at least 3 days a week in our Washington, DC location. Your responsibilities will include assisting in organizing meetings and events. You will also be the point person with IT to maintain and resolve IT issues. Additionally, you will work with vendors by serving as an interface for building property management and security. Additional responsibilities are as follows.

Responsibilities:

• Develop and maintain materials and tools to track and report CEA goals, plans and activities

• Compile Department bi-monthly GLG report

• Provide proactive calendar management, travel coordination, and expense reporting for the SVP, Head of CSLB‑V CEA, and two other executives: the Head, US PAGA, and the Head, CSLB Communications. Additionally, offer ad hoc and emergency support for other CSLB‑V CEA LT members.
• Organize and oversee execution of Department meetings and events, including all hands meetings.

• Manage logistics and execution of virtual and face-to-face team meetings and implement digital collaboration tools to allow productivity through virtual collaboration

Budget Management of CSLB-V CEA Department Budget:

• Work with Finance to build and maintain tracking tool for CSLB-V CEA program spend to enable tracking of spend across the function over the course of the year

• Manage and track accruals

• Review monthly with CSLB-V CEA LT budget owners

• Identify potential for significant variance and raise with team for resolution

End to End Vendor management: (emergency/back-up for ex-US LT members)

• Prepare materials at direction of US-based Department team members necessary to conduct RFPs, and to initiate and complete vendor relationships

• Track progress of vendor on-boarding and resolve issues to ensure continuity

• Resolve questions with invoices, purchase orders, and other items

• Manage log of vendors, when contracts are expiring, and proactively work with team to ensure continuity

Sponsorship Coordination for US -based activities (ad hoc/backup support ex-US):

• Coordinate compliance review

• Complete contracts with guidance from team members

• Proactively manage process to ensure timely resolution

Content Creation

• Develop and refine slide decks, news briefs, and other internal and external communications with direction from team members, leveraging outside design support as warranted

• Develop briefing materials for external meetings with trade association boards, government officials, advocacy groups, etc., based on input from team members

• Draft / edit / proofread internal and external department communications

Operations Support for Political Action Committee and US Lobbying Compliance:

• Provide administrative support for internal political action committee compliance, solicitation and other activities

• Support the content development (e.g. lobbying expenses) for the routine US lobbying compliance

• Meeting and events support planning in Washington DC, KOP, and elsewhere as needed

Required travel: 15%, Primarily domestic to KOP for trainings, events, and to develop and maintain network in the company. Occasional international travel is possible to support global team meetings.

Qualifications:

• High School Diploma or equivalent

• Minimum 10 years administrative support for senior executives

• Experience supporting government/corporate affairs functions preferred

• Strong written and verbal communications skills

• Ability to build trusted relationships and collaborate with colleagues in remote locations and from different parts of the world

• Experience managing calendars and travel planning across multiple geographies and time zones

• Proficiency across common productivity applications including Word, Excel, Power Point, One Note

• Ability to learn and master proprietary systems in areas of procurement and vendor management, budget, and others

About CSL Behring

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients’ needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.

CSL Behring operates one of the world’s largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.

To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor  visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.

Our Benefits

For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.

You Belong at CSL

At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.

 To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging

Equal Opportunity Employer

CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.