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At Atom Computing, we’re building quantum computers with atomic arrays of optically-trapped neutral atoms that will empower customers to achieve unprecedented computational breakthroughs. Join an incredible team of scientists, engineers, and business professionals to advance the state of the art in quantum computing.
Atom Computing is seeking an Office Manager in Boulder, CO who will play a vital role in supporting our growing team. The Office Manager will oversee day-to-day office operations, process deliveries, manage office-related vendor relationships, replenish office supplies, ensure positive on-site experiences with customers and guests and keep the CEO’s schedule and correspondence running smoothly and effectively.
The successful candidate for this role will have a positive attitude and a high level of professionalism, effectively multi-tasking in a fast-paced environment. They will be able to manage complex, multi-time zone scheduling as well as coordinating on and off-site activities. To excel in this role, the candidate will need to be able to manage confidential information, demonstrate excellent attention to detail and work with a sense of urgency. This position is required to be on-site in Boulder, Monday - Friday 9:00am - 5:00pm.
Job Requirements
- Maintain a clean, organized, and professional working environment for employees
- Manage a complex calendar, coordinating executive level internal/external stakeholder meetings
- Support the CEO in meeting preparation; generate and format presentations, deck consolidation, agenda, actions, follow up, etc.
- Process NDA signatures as warranted with key partners and manage document retention
- Coordinate with property management to maintain cleanliness, functionality, and general upkeep of the office
- Serve as point person for staff questions regarding the office space and office policies
- Assist and lead the planning, coordinating and facilitation of in-office employee events
- Assist with meeting coordination both internally and externally. Greet and interact with all office visitors in a professional and welcoming manner
- Maintain our visitor management software platform
- Serve as the point of contact for Purchase Orders, entering, submitting and tracking all orders in a timely manner. Assist with supplier follow-up as necessary
- Facilitate business communication between members of management, staff and outside senior business contacts, as directed
- Organize daily office lunches via our meal delivery platforms
- Maintain a clean, well-stocked kitchen and break room area
- Order, receive, and stock kitchen supplies such as snacks and beverages.
- Order, receive and distribute office and IT supplies as needed
- Perform other administrative and office management duties as assigned
Experience & Education
- Associate’s degree
- 2+ years relevant administrative, hospitality or customer-service experience
- 3+ years of experience supporting a senior-level business leader in a corporate environment, start-up experience a plus
Qualifications
- Ability to multi-task and work in a fast-paced, entrepreneurial office setting
- Ability to work collaboratively with the executive team in a fast-paced environment with professionalism
- Positive, can-do attitude with customer service motivation
- Ability to organize and systematically execute multiple projects at once with a keen attention to detail
- Proficiency with Slack, Asana, Google Workspace and Microsoft Office applications
- Judgment and discretion to maintain a level of confidentiality appropriate to various business situations
- Excellent written and oral communication skills
- Self-starter with a strong work ethic and ability to see projects through to completion
- Adaptability and willingness to explore and implement new ideas with an open mind
- Capable of lifting objects that weigh up to 20 pounds.
Atom Computing provides a wide variety of perks and benefits, including fully paid medical,
dental, and vision insurance for our employees and their dependents. Additionally, unlimited paid time off, 401K company matching, short- and long-term disability, FSA, dependent care benefits, and life insurance. We also offer drinks, snacks, and catered team lunches in our offices, every day!
The base salary range for this position is between $60,000 - $75,000, commensurate with experience. In addition to salary, we offer an annual bonus and equity in the company.
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