Office Manager

Job Title: Office Manager

Locations:

Department: Accounting

Reports To: General Manager and CFO

Responsible for overseeing the financial operations and accounting activities of the dealership. This includes managing the accounting team, ensuring accurate and timely financial reporting, maintaining internal controls, preparing budgets, supporting audits, and providing financial insights to senior management. The Office Manager plays a key role in strategic financial planning and compliance with industry standards and regulatory requirements.

Key Responsibilities: 

• Oversee all dealership accounting functions, including general ledger, accounts payable/receivable, payroll, and financial reporting. 


• Prepare and analyze monthly financial statements, ensuring accuracy and timely submission to ownership and/or corporate. 


• Ensure compliance with all internal policies, state and federal regulations, and manufacturer requirements. 


• Manage cash flow, expense control, and financial forecasting. 


• Coordinate year-end closing procedures and work with external auditors as needed.  


• Review and reconcile dealership schedules to ensure accuracy and completeness. 


• Provide financial insights to dealership management to support business decisions and profitability improvement. 


• Monitor and manage floorplan financing and inventory controls.


• Ensure timely processing and submission of DMV paperwork, sales tax, and other compliance filings.


• Work closely with department managers (sales, service, parts, etc.) to support operational and financial goals.