Office Manager

Company Overview

Immunome is a clinical-stage targeted oncology company committed to developing first-in-class and best-in-class targeted cancer therapies. We are advancing an innovative portfolio of therapeutics, drawing on leadership that previously played key roles in the design, development, and commercialization of cutting-edge therapies, including antibody-drug conjugate therapies. Our pipeline includes varegacestat, a late-clinical stage GSI; IM-1021, a clinical-stage ROR1 ADC; and IM-3050, a FAP-targeted radiotherapy that recently received IND clearance. We are also advancing a broad portfolio of early stage ADCs pursuing undisclosed solid tumor targets.

Position Overview

Immunome is seeking a highly organized and service-oriented Office Manager to support day-to-day office operations and ensure a welcoming, efficient, and well-functioning workplace. This role is responsible for performing functional and administrative tasks that enable smooth office operations, including reception activities, resource coordination, and vendor management.

The Office Manager serves as a key point of contact for employees, visitors, and service providers, delivering excellent customer service and supporting a positive workplace experience. This role requires strong interpersonal communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced biotechnology environment.

Responsibilities

General Office Operations

• Serve as the primary point of contact for office reception and guest management, including greeting visitors, managing access, procuring badges, collecting NDAs, and escorting guests as needed.


• Coordinate incoming communications by monitoring the company phone line, directing calls appropriately, distributing mail, and assisting with general correspondence.


• Manage outgoing office shipping and mail requests.


• Coordinate catering for meetings, team lunches, and company events.


• Act as the primary contact for facilities-related service requests, including building management, janitorial services, and internal facilities support.

 Resource & Vendor Management

• Maintain inventory of office supplies, amenities, and shared resources.


• Manage coffee, snacks, and common-area supplies to support employee needs.


• Coordinate with external vendors providing office services.


• Assist with conference room scheduling and meeting logistics.


• Provide backup support for laboratory shipping and receiving functions as needed.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.


• 1+ year of experience supporting facilities, operations, or administrative functions in a medium to large office environment.


• Experience in biotechnology, pharmaceutical, medical device, or other regulated environments strongly preferred.

Knowledge and Skills

• Excellent customer service skills with a professional and welcoming demeanor.


• Strong organizational skills and attention to detail.


• Ability to learn new systems and processes quickly.


• Effective communication and problem-solving abilities.


• Ability to manage multiple tasks and priorities simultaneously.


• Collaborative mindset and willingness to support team needs across functions.


• Proficiency with basic office software and scheduling tools.

E/E/O

Immunome, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

E-Verify

Immunome, Inc. is a participant in E-Verify. Please review the following notices: E-Verify Participation Poster | Right to Work Poster (English) | Right to Work Poster (Spanish).