Office Manager

Reports To: DIRECTOR OF UPWARD BOUND MATH AND SCIENCE

FLSA: NON-EXEMPT

SUMMARY:

The office manager’s position is full-time during the academic year and the summer. The 
education, experience, duties, and responsibilities of the office manager will directly affect 
the accomplishment of all project objectives.

EDUCATION and/or EXPERIENCE:

Minimum of 1-year experience in secretarial and/or office management and a high school 
diploma. College or vo-tech training with experience in managing an office setting 
preferred.

Ability to display initiative and assume responsibilities, have a positive attitude when 
dealing with coworkers, participants, parents, and ECU and target school administration.

Ability to manage and maintain student records (online and hard copy). Excellent computer 
skills (Microsoft, Adobe, etc.), and verbal skills are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be 
assigned.

The Office Manager will be responsible for opening the office at 8:00 a.m. and closing the 
office at 5:00 p.m. and/or during ECU scheduled hours of operation. They will procure 
supplies and maintain inventory.

Utilize technology to maintain a bookkeeping record of project funds, initiate all 
requisitions for director's signature and acquire approval and assignment of purchase 
orders (experience in accounting or in budget record keeping will be an asset).
Assist director, academic advisor, and other staff in preparation of project materials and 
maintenance of participant records, serve as receptionist, perform clerical duties, and type 
all correspondence, forms, monthly travel requests, and all other ECU reports and records.
Assist director and academic advisor during all monthly weekend workshops, as well as, 
student trips when needed.

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty 
satisfactorily, have the ability to effectively manage deadlines, and establish and maintain 
effective work relationships with students, parents, school personnel, ECU faculty and 
staff, and the general public.

OTHER SKILLS AND ABILITIES: 

Must be self-directed, very resourceful, highly motivated, enthusiastic, and possess a 
positive attitude. Must have good oral communication, writing, and interpersonal skills, as 
well as, task oriented. Must be skilled in Microsoft Office Applications to include Outlook, 
Word and Excel; experience or training in accounting procedures is preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an 
employee to successfully perform the essential functions of this job. Reasonable 
accommodations may be made to enable individuals with disabilities to perform the 
essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or 
hear. The employee frequently is required to use hands to finger, handle, or feel objects, 
tools, or controls. The employee is required to stand; walk; reach with hands and arms; and 
stoop, kneel, crouch, or crawl. Additional duties of this position require the employee to 
walk on campus grounds, as well as, occasionally lifting and loading of office supplies. The 
employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities 
required by this job include close vision.

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf