Office Manager

Chicago Loop (South Wacker Drive) | Monday–Friday | 8:00 a.m.–5:00 p.m.

Overview:  The Office Manager ensures smooth daily operations at our Chicago Loop office and supports both field and in‑office personnel. While the team is formally managed by our Operations Department, this role maintains strong communication with Leadership and holds staff accountable for punctuality, professionalism, and on‑site performance. A pleasant, welcoming personality is essential, as this position interacts regularly with clients, court reporters, and internal staff.

Key Responsibilities

• Supervise office personnel working in the field and in operations, ensuring punctuality, dependability, and accountability


• Maintain daily workflow and overall office organization


• Communicate effectively with Leadership and Operations to ensure alignment and follow‑through


• Provide professional, welcoming interactions with clients and visitors


• Complete document and materials drops at local law firms in the Chicago Loop


• Assist clients on site at the Daley Center during proceedings


• Support court reporters on site and understand their operational needs


• Manage supplies, scheduling, vendor coordination, and general office upkeep


• Contribute to marketing or presentation materials; graphic design skills are a plus


• Assist with legal‑office‑related tasks; legal or litigation support experience is a plus

Qualifications

• Pleasant, welcoming personality with strong customer service instincts


• Strong sense of accountability to ensure staff reliability and consistent performance


• Excellent communication, organization, and multitasking abilities


• Timely, dependable, flexible, and solutions‑oriented


• Comfortable navigating the Chicago Loop, including local law firms and the Daley Center


• Experience working with court reporters or in litigation support is highly preferred


• Graphic design proficiency (Adobe, Canva, or similar) is a plus


• College degree preferred but not required


• Professional presence and commitment to maintaining an efficient, well‑run office.

Paszkiewicz Litigation Services is an equal opportunity employer and does not discriminate based on any protected status.